Okla. Admin. Code § 230:30-9-7

Current through Vol. 41, No. 19, June 17, 2024

Section 230:30-9-7 - Absentee ballot applications for Address Confidentiality Program participants

(a) Certified participants in the Address Confidentiality Program (ACP) who apply to the Secretary of the State Election Board for registration as ACP voters shall receive absentee ballots by mail for all elections in which they are eligible to vote for a period of up to four years from the date the application for ACP voter registration is received by the State Election Board.

(b) An ACP Application for Absentee Ballots form shall be filed in the restricted records status file immediately upon receipt from the State Election Board. See 230:15-9-25. No information about an ACP voter shall be entered in MESA. When preparing absentee ballots to be mailed to voters for any election, the Secretary or a designated County Election Board employee shall check the ACP applications in the restricted records status file to determine whether any ACP voter is eligible to receive ballots for the election. The following procedure shall be observed to prepare absentee voter packets and absentee ballots for ACP voters.

(1) Assemble an absentee voter packet. See 230:30-9-2(1). Write or stamp "ACP" on the outer envelope. Write or type the election date on the outer envelope.

(2) Write or type the voter's name and ACP address and the County Election Board's mailing address as the return address on the yellow mailing envelope. Write or type the County Election Board's mailing address and the voter's ACP address as the return address on the outer envelope.

(3) Enclose the appropriate ballot cards and mail the packet to the voter.

(4) Record the election date, election description and the date mailed on the voter's ACP Voter History Record form.

(5) When an absentee outer envelope marked "ACP" is received, indicate the date on the voter's ACP Voter History Record form. Place the outer envelope in the locked ballot box with other absentee ballots for the election.

(6) If an ACP voter's absentee ballot must be rejected for one of the reasons listed in 230:30-11-2, write a letter to notify the voter of the reason the ballot could not be counted and mail it to the voter's ACP address.

(c) When an ACP voter's absentee application expires, or if the State Election Board sends notification to the Secretary of the County Election Board that an ACP voter has left the Address Confidentiality Program, write "Cancelled" and the date on the voter's ACP Absentee Application form and retain it in a separate section of the restricted records status file for 24 months.

Okla. Admin. Code § 230:30-9-7

Amended at 20 Ok Reg 1097, eff 7-1-03; Amended at 28 Ok Reg 1154, eff 7-1-11