Okla. Admin. Code § 230:15-11-19

Current through Vol. 41, No. 15, April 15, 2024

Section 230:15-11-19 - Voter registration address confirmation mailing

(a) No later than June 1of each odd-numbered year, the Secretary of the State Election Board shall cause an address confirmation notice to be prepared and mailed to active registered voters who meet one or more of the requirementsset forth in 26 O.S. Section 4-120.2.

(b) Address confirmation notices shall be sent by first-class, forwardable mail and shall include a pre-addressed, postage-paid return card. The address confirmation notice materials shall be prepared and mailed under the supervision of the Secretary of the State Election Board. All costs associated with preparing and mailing confirmation notices and with receiving return cards and distributing them to the various County Election Boards shall be paid by the State Election Board.

(c) Address confirmation return cards shall be received by the State Election Board. Accumulated return cards shall be sorted and distributed to the County Election Boards on a regular basis. The County Election Board shall stamp on each return card the date it is received from the State Election Board.

(d) The Secretary of the State Election Board may authorize the mail service vendor selected to print, prepare, and mail the address confirmation notices to utilize National Change of Address (NCOA) data for mailing address correction and forwarding purposes. As a result of the address correction and forwarding services, the address to which an individual voter's confirmation notice is forwarded will be provided to the State Election Board by the mail service vendor or by the USPS by digital means. The forwarding address will be imported into MESA by the State Election Board. The County Election Board Secretary shall cause the Confirmation Notice Automated Forwards List report (vr2595) to be requested 60 days after address confirmation notices are mailed and to be retained for 24 months.

(e) The State Election Board may receive data from the USPS by electronic means for all address confirmation notice cards that are undeliverable as addressed. The cards themselves may be destroyed through postal service procedures. The returned data will be imported into MESA and into individual voter records by the State Election Board. The County Election Board Secretary shall cause the Confirmation Notice Automated Returns List report (vr2590) to be requested 60 days after address confirmation notices are mailed and to be retained for 24 months.

Okla. Admin. Code § 230:15-11-19

Added at 12 Ok Reg 2197, eff 7-1-95; Amended at 15 Ok Reg 2547, eff 7-1-98; Amended at 16 Ok Reg 522, eff 1-1-99 (emergency); Amended at 16 Ok Reg 2404, eff 7-1-99; Amended at 28 Ok Reg 1132, eff 7-1-11

Amended by Oklahoma Register, Volume 33, Issue 24, September 1, 2016, eff. 9/11/2016

Amended by Oklahoma Register, Volume 35, Issue 24, September 4, 2018, eff. 9/14/2018

Amended by Oklahoma Register, Volume 40, Issue 19, July 3, 2023, eff. 8/11/2023