Okla. Admin. Code § 210:40-67-2

Current through Vol. 42, No. 8, January 2, 2025

Section 210:40-67-2 - Solicitation and acceptance procedures

(a) Following appropriation of state funds for small school cooperative grant programs, a notification letter will be sent to each school district superintendent or dependent district principal announcing the availability of application forms. These grants are to be awarded by the Oklahoma State Board of Education and administered by the Oklahoma State Department of Education

(b) The notification letter will clearly state those grant programs for which applications are being solicited and state the name and telephone number of the administrator of each program in the State Department of Education.

(c) Applications for the Small School Cooperative Grant program may be obtained by calling or writing the administrator of that program.

(d) For a cooperative application with more than one district participating, one district should be chosen by the cooperative to serve as the fiscal agent for the grant. The signatures of each of the school district superintendents or dependent district principals participating in the cooperative must appear on the application.

(e) For a cooperative with a higher education institution, the name and address of the institution as well as a contact person for that institution must be listed. The signature of the school district superintendent or dependent district principal must appear on the application.

(f) Grant application forms are to be completed and returned to the grant administrator approximately one month after applications are made available. A specific deadline date will be clearly stated in the application notification letter as well as the application form. The date will vary from year to year depending on the time the grant funds are appropriated by the Oklahoma State Legislature.

(g) The review and evaluation of the grant applications will take place within two weeks following the submission deadline. Each Small School Cooperative Grant application shall be reviewed, evaluated and scored by a committee of school administrators and educators selected by the State Superintendent of Public Instruction. The evaluation committee shall consist of nine public school administrators and educators from Oklahoma school districts. The committee shall consist of three superintendents or dependent district principals; three principals; and three classroom teachers. Each evaluation committee member shall possess knowledge and skills, based on experience, of math, science, foreign language, computer education and/or music. No evaluation committee member shall serve for more than two consecutive years. No committee member shall evaluate a grant application from his or her own district.

(h) After review and evaluation of the applications received, the grant administrator will recommend to the State Superintendent those applications which have been determined to be eligible for funding.

(i) The Oklahoma State Board of Education will make final grant awards approximately two weeks alter the submission deadline. Every effort will be made by the State Board to assure that grant awards are made before the beginning of the fall semester of the school year in which funds will be available.

(j) The Small School Cooperative Grant awards are not final until action has been taken by the Oklahoma State Board of Education.

Okla. Admin. Code § 210:40-67-2