Okla. Admin. Code § 155:12-5-7

Current through Vol. 42, No. 8, January 2, 2025

Section 155:12-5-7 - Eligible project expenses

(a) Applicants may apply for the full or partial costs of materials, equipment, and labor required for the implementation of the grant project. Salaries and other associated personnel expenses are not eligible. Eligible grant fund caps, labor expense information, and other specific program requirements will be provided in the program year guidelines issued by the Commission.

(b) Material expenses on a project include but are not limited to items such as pipe, stone, fill, fabric, aggregate, etc. Products with the potential ability to leach off the road (such as dust suppressants) must meet Oklahoma state standard requirements for non-pollution.

(c) Program projects are often completed with applicant-owned equipment. In most cases, this will be county-owned equipment. Reimbursement of applicant-owned equipment costs may be an eligible expense under the Program as:

(1) Accepted Federal Emergency Management Agency (FEMA) rates if submitted with the grant application;

(2) Legitimate quote or invoice acceptable by the Commission; or

(3) Approved labor expenses as set out in the program year guidelines.

(d) Projects may require equipment that the applicant does not own. It may be an eligible expense for an applicant to rent or lease equipment necessary to complete a project with program funds. Equipment rented or leased with program funds can only be used on the project for which it was rented or donated. Grant funds from the program cannot be used to purchase or maintain equipment.

(e) Some projects may be completed entirely by a subcontractor where no unpaved road work is performed by the applicant. Applicants should follow standard procedures regarding project bidding and working with sub-contractors. The Commission will make payments to the grant recipient, not directly to the grant recipient's sub-contractors.

(f) Most projects will require permits, engineering, or consultant work to design and complete.

(g) Each program year the Commission shall establish and issue program guidelines that specify what practices and expenses shall be approved and covered by the program's funds.

Okla. Admin. Code § 155:12-5-7

Adopted by Oklahoma Register, Volume 41, Issue 22, August 1, 2024, eff. 9/2/2024