Section 3361:10-43-13 - Records: corrections(A) Students who believe that their education record contains inaccurate or misleading information , or is otherwise in violation of their privacy or other rights, may discuss their problems informally with the office of the registrar. The office of the registrar may request that the student submit a written request for records correction along with corroborating documentation to the university registrar and/or to the designated records officer in the office where the records in question are maintained. This provision does not apply to disputes over the awarding of individual grades by class instructors. The university registrar and/or the designated records officer will reach a determination regarding the student's claim that their education records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy or other rights. The appropriate records shall be amended in accordance with the determination. If the university registrar or designated records officer determines that changes to the student's educational records are unwarranted, the student shall be advised of that decision within a reasonable period ; and the student will be informed by the office of the registrar of the student's right to a formal hearing.(B) Student requests for a formal hearing shall be made in writing to the university registrar. Within a reasonable period after the receipt of such a request, the concerned student shall be informed of the date, place, and time of the hearing. The student may present evidence relevant to the issues raised and may be assisted or represented at the hearings by one or more persons of the student's choice, including attorneys, at the student's expense. The hearing may be conducted by any individual who does not have a direct interest in the outcome of the hearing. That individual shall be appointed by the executive vice president for academic affairs and provost, or designee.(C) Decisions of the hearing shall be final; shall be based solely on the evidence presented at the hearing; shall consist of written statements summarizing the evidence and stating the reasons for the decisions; and be delivered to all parties concerned within a reasonable time after the hearing. If the hearing officials decide in favor of the student, the education records shall be corrected or amended in accordance with the hearing decision. If the decisions are unsatisfactory to the student, the student may place statements with the education records commenting on the information in the records, or statements setting forth any reasons for disagreeing with the decisions of the hearing. The statements shall be placed in the education records, be maintained as part of the student's records, and be released whenever the records in question are disclosed.(D) Students who believe that the adjudications of their challenges were unfair for procedural reasons may appeal the procedural questions in writing to the executive vice president for academic affairs and provost . Additionally, students who believe that their rights have been abridged may file complaints with the "Family Policy Compliance Office, Department of Education, Washington, D.C. 20201," concerning any alleged failures of the university of Cincinnati to comply with the Family Educational Rights and Privacy Act of 1974, as amended.Ohio Admin. Code 3361:10-43-13
Effective: 1/31/2022
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 03/16/1978, 08/23/1991, 02/09/1998, 10/10/2002, 06/19/2006, 04/07/2008