Section 3337-2-03 - Ohio university general academic policiesThis section presents information on academic matters and policies pertaining to registration, grading, academic standards, and scholastic honors. Any student who has a question regarding his or her academic progress or program should consult the appropriate academic dean's office. Academic-advisor assignments are made at the department or school location.
(A) Class attendance policy. Each instructor will state his or her policy during the first week of classes each quarter.(1) Instructor's attendance reports. A student who misses the first two class meetings of a course for which he or she is enrolled may be dropped from the course. Official notice of this action will be sent to the student by the office of registration in Chubb hall. A student who has missed the first two class meetings should verify his or her status with the instructor.(2) Notification of causes of absence. Under certain conditions a notification of absence enabling a student to make up work missed may be obtained from the appropriate office as indicated below. The following rules apply.(a) When a student has participated in an authorized university activity (a departmental trip, music or debate activity, etc.) the notification should be issued by the sponsoring office.(b) A student absent from class due to hospitalization as an inpatient in 0' Bleness memorial hospital not issued a notification of class absence. However, the student may request that the instructors call the health center for verification of the fact of the student's hospitalization on certain days.(c) A student who receives medical or dental care as an outpatient at the Budson health center will not be issued a notification of class absence. However, the student may request the instructors to call the health center (the attending physician, if possible) for verification of receipt of outpatient care on a given day. It is assumed that students visiting the health center as outpatients will do so without missing classes whenever possible.(d) A student who receives medical care from health care personnel or facilities other than the university medical services is expected to present the instructor with verification of the date(s) such care was received.(B) Change procedures. (1) Change of class schedule. A student who finds it necessary to add a course, withdraw from a course, or correct his or her registration secures a change order in the office of the dean of the college in which he or she is enrolled. The student then consults the designated departmental representative or the instructor of each course being dropped or added. The departmental representative or the instructor approves the change by initialing the form. After securing the instructor's approval, the student presents the change order form for the dean's approval. A fee of four dollars is charged for each change order processed after the fourteenth day of classes. A student may withdraw from a course after the fourteenth day of the quarter only at the discretion of the instructor, who will assign a grade of "WP" or "WF", indicating that the student was performing work considered to be passing ("WP") or failing ("WF") at the time of withdrawal. This grade will be awarded at the end of the quarter, at which time the names of all withdrawn students will appear on the grade sheet. A course may be added only during the first fourteen calendar days of the quarter. For information concerning fee changes see the regulations under "Fee." A course may be dropped any time during the first fourteen calendar days of the quarter with no academic penalty. After the fourteenth day a course may not be dropped except for extenuating circumstances and with explicit approval of the instructor. Continuing students dropping hours by change order prior to or during the first fourteen days of the quarter, when such changes result in a reduction of fees, are entitled to receive a one hundred per cent refund of the reduction. Changes made after the fourteenth day of the quarter will result in' no refund. A student denied permission by an instructor to withdraw from a course may appeal the decision to the chairman of the instructor's department, then, if necessary, to the dean of the student's college.(2) Change of student personal information. All changes of student personal data must be reported to the office of registration, Chubb hall. Changes of name, social security number, and/or birth date must have a document verifying the correct information at the time the request is made. Forms for reporting a change of home or Athens address are available in the office of registration. The student is responsible for any university office communication sent to him or her at the last address reported to the office of registration, Chubb hall.(3) Grading system and reports. At the close of a session or upon the completion of a course an instructor reports a letter grade indicating the quality of a student's work in the course. Points are assigned for each quarter hour of credit earned, according to the following grading system: A | 4.00 | B | 3.00 | C | 2.00 | D | 1.00 |
A- | 3.67 | B- | 2.67 | C- | 1.67 | D- | 0.67 |
B+ | 3.33 | C+ | 2.33 | D+ | 1.33 | F | 0.00 |
(4) "PR"--progress. The "PR" is awarded only in graduate courses and undergraduate courses specifically designed by the department with the approval of the dean. It indicates the student has made progress in the course in which he or she is registered but has not finished the work. It is not calculated in the grade-point average.(5) "CR/NC"---credit/no credit Credit is added to the hours' earned but does not figure into the grade-point average. No credit counts as an "F" in the calculation of the grade-point average. Credit is to be used for certain courses and only by prior approval by the curriculum council or in certain special cases by the dean of the college.(6) "I"---incomplete; The student has not finished the work required. It is not counted in the grade-point average. Unless it is changed within the first six weeks of the next quarter enrolled, the "I" converts to "F" (an extension of time may be requested to run to the end of the quarter).(7) "WP/WF"---withdraw /passing/withdraw /failing. Designation for a course dropped after the fourteenth day of the quarter. These grades do not count in the grade-point average. Other reports which will appear on the student's grade slip but which are not assigned by a faculty member:(9) "NC"---no Credit. The instructor left the grade blank on the grade report. Grades were turned in too late to be processed.(10) "I*"---administrative incomplete. Given to a student who initially registers for a course but does not officially drop that course by change order. The "I*" is given when the instructor has no basis for assigning a grade. The "I*" may be the result of a faculty member assigning a grade for which the course is not coded as legitimate. Until removed, an administrative incomplete will be computed as "F" in calculation of the grade-point average. Students should see their academic deans to arrange to remove an "I*".(11) "P"---conversion of grades "A" through "D"---under the pass/fail option. The fail ("F") grade counts in the grade-point average the same as any "F" grade. A form properly submitted by the student through his or her college office for a course for which graduation credit is not allowed will appear on the transcript with double asterisks (**) on the same line as the course and an explanation at the bottom of the transcript stating: **Not counted toward graduation. Hrs. and pts. not included in totals for scholastic average. A form properly submitted by the student through his or her college office for a repeated course will appear on the transcript in the same manner. Only the final hours attempted and/or earned and points for this course will appear in the transcript totals.
(12) Pass/fail, option. Beginning in September, 1976, students may not take college or degree requirements on a pass/fail basis. Only elective courses may be completed on a pass/fail basis. Applications may be obtained at the offices of the deans. Application must be made before the fourteenth day of the quarter. To be eligible for the pass/fail option the student must have earned a 2.5 or better average for his or her last quarter for full-time enrollment, or have a 2.0 or better accumulative average. A student may take only one course per quarter by pass/fail.
(13) The point-hour ratio. The basis for determining scholastic standing is the point-hour ratio. It is obtained by dividing the total number of points earned by the total number of quarter hours of credit attempted.(14) Deans' list. The quarterly deans' list includes all students who have point-hour ratios of at least 3.3 on a minimum of fifteen quarter hours of credit earned, including twelve hours attempted for letter grades.(15) Probation regulations. Each student's record is reviewed at the close of each quarter. If a student's cumulative record shows a grade-point deficiency, he or she is subject to being placed on probation or dropped from the university. The entire record, including each grade in each course attempted, is used to determine probation status. The extent to which a student's record is below a point-hour ratio of 2.0 ("C") determines whether he or she will be dropped, placed on probation, or continued on probation. The deficiency is determined by multiplying the total number of hours attempted by two and subtracting from this all points earned. For example, if a student has attempted forty hours and has earned sixty-five points the deficiency is 15:40x 2.0 (point-hour ratio required for graduation) equals eighty; eighty minus sixty-five points earned equals fifteen.(16) Probation removal. Probation is removed if a student on probation who has completed fewer than forty-five hours reduces the grade-point deficiency to twelve or fewer grade points. For the student who has attempted forty-five or more hours probation is removed when the point deficiency is reduced to zero.(17) Continuance on probation. A student who has been on probation for one additional quarter if the grade-point deficiency has not increased and he or she is not eligible to be removed from probation. However, at the close of this additional quarter the student must be eligible to be removed or he or she will be dropped from the university.(18) Dropped from the university. Any student whose grade-point deficiency at the close of a quarter exceeds the number of hours attempted will be dropped from the university. A student may be dropped even though he or she has not previously been on probation. A student on probation is dropped from the university if the grade-point deficiency has increased and he or she is not eligible to to be removed from probation. Normally, a petition for reinstatement will not be considered until twelve months after the student was dropped. The student presents the petition to the dean of his or her college. Only extraordinary circumstances will prompt the committee to consider a petition for second reinstatement, and then not until twenty-four months after the student was dropped. A student who is dropped from the university may not enroll for courses on the Athens campus, on a regional campus, or in correspondence or extension courses conducted by Ohio university until reinstated.(C) Academic dishonesty. All forms of academic dishonesty are prohibited by the code of student conduct. The code prohibits: "Dishonesty (such as cheating, plagiarism) or knowingly furnishing false information to the university by forgery, alteration or misuse of university documents, records, or identification." This section has been construed to include a wide range of conduct such as using another's identification card; alteration of grades on a transcript; submitting the same paper in two different courses without the knowledge and consent of the professors; using another's written ideas or words for use in a paper without property acknowleding the source, and submitting forged grade change slips to the office of student records. A student who permits another to copy from his or her paper may also be guilty of violating this section. If you are at all in doubt as to what constitutes academic dishonesty, ask your professor or the director of university judiciaries.(D) Emergency grading. In the event that an academic quarter is terminated prematurely and rule two is invoked by the board of regents, an entry on each student's record would be made indicating that the quarter had been terminated and that no credit or grades could be given. In the event that an academic quarter is terminated prematurely and rule two is not invoked by the board of regents, the following practices are in effect:(1) Students with records of nonattendance or who are delinquent in their work (missed quizzes, examinations, reports, etc.) may, at the discretion of their instructors receive either no credit or failing grades for the term. Instructors shall notify such students of the reasons for receiving no credit or failing grades.(2) The amount of credit hours and the mode of completing the course shall be recommended by the instructor and approved by his or her department or a committee thereof. The specific grade will be assigned by the instructor.(3) Policies developed Paragraph in (2) above shall be placed in writing and a copy filed in the department office, and in the office of the college dean, and a copy sent to each student involved. The faculty senate shall recommend a date by which coursework should be completed and grades submitted. In the event that an academic quarter is temporarily interrupted and the full ten weeks of instruction are subsequently completed, normal university grading policies will apply.Ohio Admin. Code 3337-2-03
Effective: 3/14/2015
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 111.15
Prior Effective Dates: 3/16/1978