Section 3335-5-48.5 - Athletic council(A) The athletic council shall consist of sixteen voting members with terms commencing July first and completing June thirtieth. Incoming members of the council may attend meetings as non-voting members immediately following appointment.(1) Eight faculty members. The term of service is four years. (a) Four faculty members selected by the faculty council.(b) Four faculty members appointed by the president.(2) Four students.(a) One graduate student. The term of service is one year.(b) One professional student. The term of service is one year.(c) Two undergraduate students. The term of service is two years with one student selected each year.(3) Two alumni designated by the Ohio state alumni association using procedures adopted by that body. The term of service is four years and the terms are staggered so that one member retires every two years.(4) Two staff members, one selected by the university staff advisory committee and one by the president. The term of service is four years with one staff member selected every two years.(5) Five ex-officio non-voting members or their designees.(a) The director of athletics(b) The vice president of student life(c) The faculty athletics representative (FAR)(d) The director of the student athletics support services office(e) The president of the student-athlete advisory council(B) Duties and responsibilities.(1) Develop, subject to the general authority of the president and the board of trustees, policies governing intercollegiate athletics, as the agent of the senate. The senate may hold these policies in review.(a) These policies shall guide the administration of the program of intercollegiate athletics by the director of athletics, but the athletic council shall not serve in an administrative or executive capacity.(b) It will consider and establish policy on such matters as the income and expenditures budget, the schedules for seasonal and post-seasonal play in relation to the effect upon the welfare of the athletes, grants and other financial aid to athletes, eligibility of athletes, student grievance procedures and sportsmanship policies related to athletics, awards to athletes, recommended ticket prices, ticket distribution, and public and campus relations of the athletic program.(c) It will consider and establish standing committees, an executive committee, and ad hoc committees to consider athletic matters raised by any member of the university community.(d) Its recommendations and decisions on policy shall be reported to the senate and to the department of athletics.(2) Participate with the president in the selection of the FAR. The FAR shall provide advice and oversight for the intercollegiate athletics program at Ohio state and represent the university and its faculty to the Big10 conference and the NCAA. The FAR also shall participate in the assurance of academic integrity of the athletics program; monitor the student-athlete experience; participate in the assurance of institutional compliance with NCAA and Big10 conference regulations; and serve as the faculty advisor to the president and the director of athletics concerning the administration of the collegiate athletics program. (a) When selecting a new FAR, the athletic council shall prepare a list of no fewer than two tenured faculty members who do not hold any position in the athletics department from which the president shall select the FAR.(b) Eighteen months before the June thirtieth end of the FAR final term, the chair of the athletic council shall appoint a nominating committee which shall inform the university community about the position of FAR and invite applications and nominations. Brief recommendations in writing that state the candidate's qualifications for the position are submitted to the nominating committee by any member of the university community. Applications and nominations shall be due in accordance with a schedule established by the nominating committee. Every reasonable effort shall be made to present qualified candidates for vote by the athletic council on or before June first.(c) Final approval of the names submitted to the president shall be made by a two-thirds majority of the voting membership of the athletic council. The list shall be presented to the president and every reasonable effort shall be made to appoint the FAR- elect on or before July first to allow one year of shadowing and transition between FAR-elect and incumbent. The FAR-elect takes office one year after appointment on July first.(d) The FAR-elect shall shadow the incumbent FAR on selection and attend all meetings without voting rights until their respective terms begin and end on July first.(e) The FAR term is four years beginning July first. Reappointment for no more than two additional four-year terms is permissible. If an incumbent FAR is eligible for and desires reappointment, at least eighteen months prior to expiration of the term the athletic council shall complete a review of the incumbent's performance. If two-thirds of voting members are in favor of reappointment and the president concurs the FAR shall be reappointed. Otherwise the athletic council shall immediately prepare a list for the president following (B)(2)(a) to (d) of this rule.(f) The FAR is an ex-officio non-voting member of the athletic council. The chair of the athletic council or faculty designee shall serve as the FAR with full voting privileges at NCAA, Big10, and other conference meetings if the FAR is unavailable.(g) In the event that the FAR does not complete a full term the FAR-elect shall complete the term. The completion of a term does not constitute a four-year term for purposes of the three-term limit in paragraph (B)(2)(e) of this rule. If there is no FAR-elect the chair of the athletic council or designee shall serve as the interim FAR until the appointment of a FAR-elect. Upon notice of a vacancy the athletic council shall immediately prepare a list for the president following (B)(2)(a) through to (d) of this rule.(C) Organization. (1) Reports by the athletic council to the president, other than those made through the senate, shall be made through the director of athletics.(2) As a standing committee of the senate, this council is governed by the provisions of rules 3335-5-46 and 3335-5-48 of the Administrative Code. Replaces: 3335-5- 48.5
Ohio Admin. Code 3335-5-48.5
Effective: 11/9/2020
Promulgated Under: 111.15
Statutory Authority: RC 3335
Rule Amplifies: RC 3335.08
Prior Effective Dates: 03/13/1978, 01/28/1980, 11/28/1983, 04/29/1985, 04/27/1986, 06/16/1986, 08/18/1986, 03/05/1988, 03/23/1992, 06/21/1993, 09/03/1994, 01/27/1995, 09/01/1995, 07/11/1996, 03/26/1998, 12/04/1998, 09/01/2001, 08/11/2003, 07/01/2005, 07/28/2010, 06/30/2012, 07/01/2014