N.D. Admin. Code 99-01.3-11-07

Current through Supplement No. 395, January, 2025

Section 99-01.3-11-07 - Recordkeeping

Records must include and be retained for three years from the end of the quarter in which the activity was reported, unless otherwise provided by rule:

1. For paddlewheel activity described by subsection 1 of section 99-01.3-11-01:

a. For each day's activity, the starting and ending cash banks and IOU records according to section 99-01.3-03-06;

b. For each ticket card of each series of paddlewheel ticket cards:

(1) Date conducted, card number, cash prize amount or cost and description of a merchandise prize;

(2) All winning tickets and unsold ticket cards which must be retained for one year from the end of the quarter in which the activity was reported on a tax return; and

(3) The flare with the state gaming stamp affixed;

c. Inventory records according to subsection 1 of section 99-01.3-03-09;

d. The count and reconciliation of each series of paddlewheel ticket cards according to subsections 1 and 6 of section 99-01.3-03-09;

e. Prize register according to section 99-01.3-03-07; and

f. Purchase invoice or receipt documenting the cost and description of a merchandise prize.

2. For paddlewheel activity described by subsection 2 of section 99-01.3-11-01:

a. The starting and ending cash and chip banks and IOU records according to section 99-01.3-03-06;

b. Drop box cash and values of fill and credit slips;

c. Daily surveillance review log;

d. Wheel operator percent-of-hold information and video review documentation must be retained for one year from the end of the quarter of the activity;

e. Inventory records according to subsection 5 of section 99-01.3-03-09;

f. An organization using a combined cash bank for twenty-one and paddlewheel at a site, shall allocate the cash long or short of the combined cash bank to twenty-one; and

g. The count and reconciliation of casino and betting chips according to subsections 5 and 6 of section 99-01.3-03-09.

3. For all paddlewheel activity:

a. Cash profit as defined in subdivisions j and m of subsection 9 of section 99-01.3-02-01; and

b. A summary of gross proceeds, prizes, adjusted gross proceeds, cash profit, cash long or short, and bank deposit. For paddlewheel activity described by subsection 1 of section 99-01.3-11-01, a summary must be completed for each series of paddlewheel ticket cards. The summaries of all paddlewheel activity for a quarter must reconcile to the tax return.

4. Verification of the amount deposited according to a bank statement, and an audit of the game's activity according to subsections 6 and 7 of section 99-01.3-03-10.

5. Ideal cash bank master records according to subsection 4 of section 99-01.3-03-09.

6. The count and reconciliation of cash banks according to subsections 4 and 6 of section 99-01.3-03-09.

N.D. Admin Code 99-01.3-11-07

Effective May 1, 1998; amended effective July 1, 2000; July 1, 2002; July 1, 2004; October 1, 2006; July 1, 2010; July 1, 2012.

Amended by Administrative Rules Supplement 2016-360, April 2016, effective 4/1/2016.

Amended by Administrative Rules Supplement 369, July 2018, effective 7/1/2018.

Amended by Administrative Rules Supplement 2022-387, January 2023, effective 1/1/2023.

General Authority: NDCC 53-06.1-01.1

Law Implemented: NDCC 53-06.1-01.1