N.D. Admin. Code 75-03-36-33

Current through Supplement No. 394, October, 2024

Section 75-03-36-33 - Adoption - Case records

1. The child-placing agency shall maintain a case record on each client served. The child-placing agency shall maintain a master list detailing all case records managed by the child-placing agency. The child-placing agency shall adopt a policy regarding the retention of the permanent adoption record.

2. The child's case records must include the following:

a. The child's full name, date of birth, and other identifying information;

b. The child's referral information;

c. The child's birth record;

d. Application documents, including a photo of the child, if recruitment is needed;

e. Record of the child's placement history with names of caregivers and dates of placement;

f. Child-placing agency assessments and supporting documentation;

g. Medical records with significant family health history for the child and the child's birth parent;

h. Signed statements authorizing necessary medical or surgical treatment for the child;

i. Legal documents;

j. Child-placing agency agreements or contracts;

k. Reports from schools, specialists, and other agencies;

l. A case plan; and

m. All relevant correspondence regarding the child's treatment, visits, and contacts with other persons concerning services provided to the child.

3. The prospective adoptive parent's case record must include the following:

a. Fingerprint-based criminal background check;

b. Child abuse and neglect index check, initially and annually thereafter, if applicable;

c. Medical records, if applicable;

d. Adoption assessment;

e. Other pertinent documentation;

f. Physical examination, if applicable; and

g. In the event prospective adoptive parents are denied a recommendation for adoption or did not have a child placed with them, the child-placing agency shall keep on file a narrative clearly indicating the reason and the manner in which the decision was presented to the family.

4. The birth parent case record must include the following, if applicable:

a. Application documents;

b. Medical and health history; and

c. Family genealogy and social history.

N.D. Admin Code 75-03-36-33

Effective April 1, 2010.

Amended by Administrative Rules Supplement 2024-392, April 2024, effective 4/1/2024.

General Authority: NDCC 50-12-05

Law Implemented: NDCC 50-12-05