10A N.C. Admin. Code 9.2318
All records required in this Chapter shall be maintained for review by representatives of the Division as specified in G.S. 110-91(9), Rule .0304(g) of this Chapter, and as follows:
Type of Child Record | In each child's file, for as long as the child is enrolled | For 1 year after the child is no longer enrolled |
Child Medical Report Rule.0302(d)(2) | X | X |
Immunization Record Rule.0302(d)(2) | X | X |
Child Application Rules.0302(d)(2) and.0801(a) | X | X |
Child Emergency Medical Care Information Rules.0302(d)(2),.0801(a)(1) and.0802(c) through (d) | X | X |
Safe Sleep Policy Rule.0606(c) | X | X |
Notice of Amendment to Safe Sleep Policy Rule.0606(d) | X | X |
Safe Sleep Waiver Rule.0606(e) | X | X |
Child Medical Action Plan Rule.0801(b) | X | X |
Incident Report Rule.0802(e) | X | X |
Parental Permission for Administration of Medication Rules.0803(3), (4), (6) through (9) and (11) | X | X |
Supplemental Food "Opt Out" Statement Rule.0901(d) | X | X |
Parental Permission for Transportation and Off-Premises Activities Rules.1003(i) and (j),.1005(b)(3) and (4) | X | X |
Parental Permission for Aquatic Activities Rule.1403(i) | X | X |
Discipline Policies Rule.1804(a) | X | X |
Notice of Change to Discipline Policies Rule .1804(b) | X | X |
Shaken Baby Syndrome and Abusive Head Trauma Policy Rule.0608 | X | X |
Type of Personnel Record | For at least 1 year after employee is no longer employed | For 1 Year After Record Created | Until the record is superseded by a new statement | In each personnel file or designated emergency preparedness file |
Application for Employment Rule.0302(d)(1)(A) | X | |||
Staff Medical Report Rules.0302(d)(1)(C) and.0701(a) | X | |||
Health Questionnaire Rules.0302(d)(1)(C) and.0701(a) | X | |||
Proof of Tuberculosis Test or Screening Rules.0302(d)(1)(C) and.0701(a) | X | |||
Staff Emergency Medical Care Information Rules.0302(d)(1)(C) and.0701(a) | X | |||
Evaluation of Emotional and Physical Fitness (as applicable) Rule.0701(b) | X | |||
Verification of Age Rules.0302(d)(1)(A),.0703, and .0704 | X | |||
Criminal Record Check Information Rules .0302(d)(1)(E); | X | |||
Education and Equivalency Forms Rules.0302(d)(1)(B), .0703,.0704 and.2510 | X | |||
Record of On-going Training Rules .0302(d)(1)(D), and.1103(a) | X | |||
Documentation of Staff Orientation Rules .0302(d)(1)(D), and.1101(a) | X | |||
Documentation of Emergency Preparedness and Response in Child Care Training Rule.0607(b) | X | |||
Documentation of Review of Emergency Preparedness and Response Plan Rules.0607(e), (f) and (g) | X | |||
Documentation of First Aid training Rule.1102(c) | X | |||
Documentation of CPR training Rule.1102(d) | X | |||
Documentation of Playground Safety Training if applicable Rule.1102(e) | X | |||
Documentation of ITS-SIDS Safe Sleep Training if applicable Rule.1102(f) | X | |||
Documentation of Aquatic Activities Policy Receipt Rule.1403(h) | X | X | ||
Documentation of BSAC training if applicable Rule.2510 | X |
Type of Program Record | As long as the license remains valid | A minimum of 30 days after record revised or replaced | A minimum of 1 year after record created, revised or replaced |
Attendance Rule.0302(d)(3) | X | ||
Daily record of arrival and departure times for children Rule.0302(d)(4) | X | ||
Fire Drill Log.0604(t) Rule.0302(d)(5) | X | ||
Playground Inspection Rules.0302(d)(6) and.0605(q) | X | ||
Lockdown or Shelter-In-Place Drill Record Rules.0302(d)(8) and.0604(u) | X | ||
Daily Schedule Rule.0508(a) | X | ||
Activity Plan Rule.0508(a) | X | ||
Manufacturer's Instructions for equipment and furnishings Rules.0601(b) and.0605(b) | X | ||
Fire Evacuation Procedures Rule.0604(r) | X | ||
Written plan for evacuation in centers that do not meet institutional building code Rule.0604(r) | X | ||
Safe Pick-Up and Delivery Procedures Rule.1003 | X | ||
Safe Sleep Policy Rule.0606(a) | X | ||
SIDS Sleep Chart/Visual Check Rule.0606(a)(7) | X | ||
Emergency Preparedness and Response Plan Rules.0607(c) and (d) | X | ||
Shaken Baby Syndrome and Abusive Head Trauma Policy Rule.0608 | X | ||
Emergency Medical Care Plan Rule.0802(a) | X | ||
Incident Log Rule.0802(f) | X | ||
Menu Rule.0901(b) | X | ||
Allergy Postings Rule.0901(g) | X | ||
Infant Feeding Plan Rule.0902(a) | X | ||
Identifying Information for Children being Transported Rule.1003(d) | X | ||
List of children being transported Rules.1003(l) and.1005(b)(6) | X | ||
Schedule of Off-Premises Activities Rule.1005(b)(5) | X | ||
Aquatic Activity Policies Rule.1403(g) | X | ||
Documentation of emergency situation that necessitated a lack of direct supervision Rule.1801(a) | X | ||
Discipline Practices Rules.1803 and.1804 | X |
10A N.C. Admin. Code 09 .2318
Eff. January 1, 1986;
Amended Eff. July 1, 2015; July 1, 2010; July 1, 2008;
Readopted Eff. October 1, 2017;
Amended Eff. February 1, 2021; September 1, 2019.
Eff. January 1, 1986;
Amended Eff. July 1, 2010; July 1, 2008.