N.Y. Comp. Codes R. & Regs. tit. 9 § 6160.5

Current through Register Vol. 46, No. 50, December 11, 2024

Section 6160.5 - Proposal submission

Omission of the required information or failure to comply with these instructions may cause the proposal to be rejected for consideration for funding.

(a) Format. The narrative portion of the application (that is, excluding the budget) must not exceed 15 double-spaced pages. Additional information may be included as appendices, but applicants should remain aware that the proposal review will focus on the 15-or-fewer-page narrative. Reviewers will not be responsible for digging through appendices for information required as part of the proposal. Handwritten applications are acceptable as long as they are neat, easily legible and fit the above limitations.

(b) Copies. Applicants must submit two copies of their applications. Each copy must be individually assembled and fastened or stapled at the upper left hand corner--no special covers or binders.

(c) Content. Each section of the application narrative must be completed or a notation made as to its nonapplicability to the proposed project. To maintain objectivity and promote fairness in competition, Division of Criminal Justice Services staff will not assist applicants in preparing their specific proposals. General questions dealing with clarification of requirements may be discussed with division staff.

(1) Applications will be reviewed on the basis of reasonableness of cost for the accomplishments expected, as compared with the proposed expenditures. Better to be modest in size and well planned than grandiose and unattainable.

(2) Any equipment requested must be fully justified as an essential component of the project. Allowable expenditures include, but are not limited to, security devices for financially needy, victim-prone residents, radios, signs, gasoline used by volunteers, consumable supplies, staff salaries and patrol vehicles for the exclusive use of volunteers. Patrol vehicles and other large equipment may be leased; purchase of either requires full justification.

(3) Auxiliary police applications must contain a crime prevention project activity such as those listed in section 6160.3 of this Part. "Saturation patrols," "police omnipresence," "special-event control," and the like do not, alone, constitute crime prevention projects fundable under this act. Auxiliary police funded hereunder must work to engage community participation in crime prevention activities such as those in section 6160.3 of this Part. Either the community as a whole or targeted populations within it (shoppers, schoolchildren, elderly, dwellers in geographically designated areas, etc.) as well as routine auto and/or foot patrols in support of police department service. All equipment requests must be fully justified in light of the project activities planned, as with other proposals.

(d) Required attachments. All applicants must include a letter of endorsement from their local law enforcement agency heads with their proposals. Applicants must also include a notarized statement attesting to the fact that their organization has existed as an organization for at least one year in the three-year period preceding proposal submission with their proposals. A copy of their incorporation papers, for those applicant organizations which are incorporated, may be substituted for the notarized statement with their proposals.

(e) Deadline. Applications must be received by the Division of Criminal Justice Services by the deadline established by the Commissioner of the Division of Criminal Justice Services and noted on the memorandum accompanying the request for proposal. It is the responsibility of applicants to make sure that their proposals are received by the division no later than the date and time named. The deadline is the date of receipt, not the postmark date.

(f) Rejection. Proposals arriving after the deadline date or time will be noted, then returned to the applicants. Proposals which are accepted and later found to be lacking in required information, warranting their rejection, will be returned to the applicant.

(g) Acceptance. Proposals which arrive on time and which are accompanied by letter of endorsement and notarized statement will be accepted for review. An acknowledgment of receipt and acceptance will be sent promptly to the applicant.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 6160.5