N.Y. Comp. Codes R. & Regs. tit. 9 § 2657.2

Current through Register Vol. 46, No. 53, December 31, 2024

Section 2657.2 - Privacy compliance officer

(a) The division's privacy compliance officer is responsible for ensuring compliance with the provisions of the Personal Privacy Protection Law and the regulations herein and for coordinating the division's response to requests for records or amendments of records. All references herein to the privacy compliance officer shall include his or her designee.

(b) To contact the privacy compliance officer, write to: Privacy Compliance Officer, Division of Housing and Community Renewal, Human Resource Management Office, Hampton Plaza, 38-40 State Street, Albany, NY 12207, e-mail: DPCOfficer @nysdhcr.gov

(c) The privacy compliance officer is responsible for:

(1) assisting a data subject in identifying and requesting personal information, if necessary;

(2) describing the contents of systems of records, orally or in writing, in order to enable a data subject to learn if a system of records includes a record or personal information identifiable to a data subject requesting such record or personal information;

(3) taking one of the following actions upon locating the record sought:

(i) make the record available for inspection, in a printed or electronic form without codes or symbols, unless an accompanying document explaining such codes or symbols is also provided;

(ii) permit the data subject to copy the record; or

(iii) deny access to the record in whole or in part and explain in writing the reasons therefor;

(4) making a copy available upon request;

(5) certifying, upon request, that a copy of a record is a true copy; or

(6) certifying, upon request, that:

(i) the division does not have possession of the record sought;

(ii) the division cannot locate the record sought after having made a diligent search; or

(iii) the information sought cannot be retrieved by use of the description thereof, or by use of the name or other identifier provided by the requestor without extraordinary search methods by the division.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 2657.2