N.Y. Comp. Codes R. & Regs. tit. 9 § 1647-8.2

Current through Register Vol. 46, No. 25, June 18, 2024

Section 1647-8.2 - Preparation of form DH-621, Income and Expense-Budget Control Statement

Form DH-621, Income and Expense--Budget Control Statement, is a printed form supplied by the division and is shown as Exhibit 27 of Appendix S-11. The preparation of this form is as follows:

(a) Column 1--current quarter, actual. In this column there shall be entered, opposite the respective classification, the income and expense of the project proper for the current quarter, as reflected in the books of account. Inasmuch as the accrual method of accounting is prescribed, the term actual refers to income constructively received and to expenditures made, and not to cash receipts and disbursements.

(b) Column 2--current quarter, budget. In this column report opposite the appropriate classifications, the figures as reflected in the approved annual operating budget for the quarter.

(c) Column 3--cumulative figures, actual. In this column there shall be entered, opposite the respective classifications, the income and expenses as reflected by the books of account from the beginning of the fiscal year (April 1) to the end of the current quarter.

(d) Column 4--cumulative figures, budget. Enter opposite each of the respective classifications the cumulative budget amounts from the beginning of the fiscal year (April 1) to the end of the current quarter.

(e) Dwelling rent schedule (basic rents). The amounts to be entered on this line shall be the basic dwelling rent schedule, account 3110.1, as reflected in the established rental schedule of the project. This line will therefore reflect in the appropriate columns, the actual and budgeted rental income, at the rates set by the established basic rent schedule, which would be received if all units available for dwelling use were occupied, as reflected in account 3110.1.

(f) Dwelling rent surcharges. Enter in the appropriate columns of this line the actual and budgeted dwelling rent surcharges to tenants, as reflected in account 3110.2, see section 1642-4.8.

(g) Retroactive surcharges. Enter in the appropriate columns of this line the actual and budgeted retroactive surcharges to tenants, as reflected in account 3110.3. See also section 1642-4.8.

(h) Excess utility charges. Enter in the appropriate columns of this line the actual and budgeted excess utility charges as reflected in account 3110.4.

(i) Total dwelling rent schedule. Enter on this line the totals of the basic dwelling rent schedule, dwelling rent surcharges, retroactive surcharges, and excess utility charges.

(j) Dwelling vacancy loss. Enter in the appropriate columns of this line the actual and budgeted dwelling vacancy losses, as reflected in account 3111.

(k) Dwelling rent income. Enter on this line the difference between the total dwelling rent schedule (subd. [i] above) and the dwelling vacancy loss.

(l) Net non-dwelling rent. Enter in the appropriate columns of this line the actual and budgeted rentals charged for space or property other than dwelling space, as reflected in account 3390.

(m) Sales and services to tenants. Enter in the appropriate columns of the line, the actual and budgeted charges to tenants, both dwelling and non-dwelling, for goods sold and services rendered other than those provided as part of the rental charges, as reflected in account 3510.

(n) Miscellaneous project income. Enter in the appropriate column of this line the operating and nonoperating income, actual and budgeted, which cannot be classified under any other income account, as reflected in account 3590.

(o) Interest earned. Enter in the appropriate columns of this line the interest accrued on administration fund investments, or on development fund investments subsequent to the date of substantial completion as reflected in account 3610.

(p) State of New York subsidy. On the statement for the last quarter of the fiscal year, ending March 31, enter in column 3 and 4 of this line the actual and budgeted amount of State subsidy taken into income for the fiscal year, computed in accordance with Part 1648, Subsidies, and as reflected in account 3810. No entry shall be made in columns 1 and 2, nor shall any entries be made in any column of this line on the statements for the first three quarters of the fiscal year.

(q) Other cash subsidy. On the statement for the last quarter of the fiscal year, ending March 31, enter in column 3 and 4 of this line the actual and budgeted amount of local cash subsidy taken into income for the fiscal year, computed in accordance with Part 1648, Subsidies, and as reflected in account 3820. No entry shall be made in columns 1 and 2, nor shall any entries be made in any column of this line on the statements for the first three quarters of the fiscal year.

(r) Total income. The amounts entered on this line are the sums of the amounts reported as income on the lines above.

(s) Expense. A line has been provided under this caption for each account in the 4000 and 6000 group of accounts and the captions of the items themselves accurately reflect the account designations. Enter therefore in the appropriate columns the actual and budgeted expenses as reflected in the expense accounts of this group of accounts.

(t) Total expense. Enter in the appropriate columns of this line the total actual and budgeted expenses, which shall be the sums of the individual amounts reported as expenses on the lines above.

(u) Net income. Enter in the appropriate columns of this line the difference between the total income (see subd. [r] above) and total expense (see subd. [t] above).

N.Y. Comp. Codes R. & Regs. Tit. 9 § 1647-8.2