N.Y. Comp. Codes R. & Regs. tit. 9 § 1642-5.5
The procedure for drawing an accounts payable voucher and the issuing of checks in connection with security deposit refunds has been described in paragraph (9) of subdivision (c) of section 1642-2.4. Separate checks are drawn on the security deposits fund for the amount to be deducted for rent due and losses or damages and to be transferred to the administration fund, and for the balance to be refunded to the tenant. Simultaneously, a miscellaneous charge ticket, supported by a copy of the approved tenant refund request and reflecting the breakdown as to the amounts to be transferred and the amount to be refunded, shall be prepared, posted to the individual tenant's security deposit account, and recorded on the daily statement of operations. The check for the amount to be transferred shall be included in the day's collections and deposited in the administration fund, and credited to the tenant's account in the tenants ledger in the same manner as it would be if it were a regular rent collection from the tenant.
N.Y. Comp. Codes R. & Regs. Tit. 9 § 1642-5.5