N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 1642-3.4
A separate cash receipts register shall be maintained for each general ledger. All funds received by the local agency, for which it is accountable with respect to a State-aided project, shall be recorded in the cash receipts register. All receipts, except receipts from tenants which may be recorded in summary form from the underlying analysis, shall be entered individually upon receipt, each cash transaction being entered on a separate line. The use of a journal voucher as a device making possible the fuller explanation of a cash receipts transaction is recommended when such explanation is found necessary or advisable. Account 1129, Sundry Accounts Receivable, may be used in this connection where applicable. Deposits of funds received shall be made at least once daily. The date of receipt, however, shall control the entry to the cash receipts register, not the date of deposit. The cash receipts register is ruled off at the end of each month. A specimen cash receipts register for a single development project is shown as Exhibit 7 of Appendix S-8. A separate column shall be used for each bank account. Entries made in the general ledger columns shall be posted to the general ledger individually and currently. Entries made in the other columns are posted, in total, at the end of each month to the respective accounts in the general ledger. Columns (16) and (17), other credits, are provided in the event that cash credits to a particular general ledger account are sufficiently numerous to justify a separate column for the accumulation of such credits. If used, the column shall be headed by the appropriate account title dispensing with the designation "other credits" and the total of the column shall be posted at the end of the month as a credit to the appropriate general ledger account. Bank debits such as for bad checks shall not be entered in the cash receipts register as a reduction of the amount received but shall be entered in the cash disbursements-voucher register. The instructions herein with respect to the specimen form of cash receipts register for a single development project also apply, in principle, to Exhibit 8 of Appendix S-8, the specimen form for a multiple development project. The specimen form of cash receipts register for a multiple development project reflects the segregation in separate bank accounts of the development and administration funds for the various sites included in the project and separate accountability for each site. Such segregation and separate accountability are not, however, mandatory, unless the division so directs the local agency.
N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 1642-3.4