N.Y. Comp. Codes R. & Regs. tit. 9 § 1640-9.2

Current through Register Vol. 46, No. 25, June 18, 2024

Section 1640-9.2 - Per diem employment

No work is to be done by an authority other than by contract or by maintenance personnel regularly employed in accordance with the law, without specific authorization thereof in advance by the division. When prior approval has been received and the work is to be done by per diem employees, the following procedures shall be strictly observed:

(a) The employment of all such per diem personnel must be cleared through the local civil service commission.

(b) The employee must be advised before he is employed as to whether social security payments will or will not be deducted or paid, and that unemployment insurance will not be paid by the authority in relation to his employment.

(c) Pay checks issued by the authority to the employee must have written or imprinted by rubber stamp on the back of the check at the top just above the employee's endorsement a clause reading as follows: "No deductions have been made for Social Security and no payments made for Unemployment Insurance" or "No payments made for Unemployment Insurance", as the case may be.

(d) The per diem employee will prepare an employees weekly time sheet, Exhibit 7 of Appendix S-6, and will present the time sheet to his foreman weekly, for his certification. The foreman will turn in the employees time sheets to the project office for the manager's certification and to support payment to the per diem employee.

(e) The project staff will prepare weekly, a summary of the per diem employees time sheets on the form shown as Exhibit 8 of Appendix S-6, project's weekly recapitulation of payroll for per diem employees. This form will be retained by the project and submitted to the Division of Housing representative supervising the work being done during his periodic visit for his approval. The project should retain the approved recapitulation for their files.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 1640-9.2