N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 1627-2.8

Current through Register Vol. 46, No. 45, November 2, 2024

Section 1627-2.8 - Verification of income

(a) All items of income used as a basis for calculating anticipated income of tenant in connection with his annual income re-examination must be verified. Verification of reported decreases must be obtained before rent is decreased. However, where tenants reports an increase in income which results in a rent increase, the rent will be increased on the effective date of rent change (see Definitions, § 1627-2.3) without waiting for the return of the requested verification. In the event the verification shows a higher or lower increase than reported by tenant, the rent will be further adjusted.

(b) Tenants are required to cooperate fully in obtaining verification of income. (See also § 1627-2.11 below.)

(c) Following are various methods of verification. Note that more than one method may be needed to obtain acceptable verification.

(1) Employer's statement completely filled out and signed by officer or responsible party of firm. If several tenants are employed by same firm, a request for verification of a consolidated listing of tenants may be made.

(2) Photostat of income tax report on file with Internal Revenue Service and supported by books of account, pay stubs, etc.

(3) W-2 form may be used as supplemental verification of current pay envelopes, pay stubs and employer's statement. It is not always adequate by itself as it indicates wages received during the past year from only one employer, whereas, in some cases, wages may have been received from more than one employer.

(4) Current pay stubs and pay envelopes if they identify recipient clearly and provide a basis for determining rate of pay. Tenants should be advised to retain all such stubs or envelopes.

(5) Referee's report in case of workmen's compensation.

(6) Tenant's unemployment insurance card, tenant's notification of benefits, D.P.U.I. tables and check stubs.

(7) Military pay tables, allotment tables, allotment checks, statement from commanding officer of unit to which assigned in case of servicemen.

(8) Affidavit from person or persons making contributions in case of contributions by relatives or other persons. Dates and amounts of contributions should be specified.

(9) Employer's report or standard allotments for tips and other considerations.

(d) The Social Security Board maintains records of earnings reported to board for all employees having social security numbers. However, requests for social security statements are to be submitted only where earnings cannot otherwise be conclusively verified, such as tenants who claim not to have worked, or are employed by relatives. Request for social security statement must be submitted on Social Security Administration form OAR-7004 and must show tenant's home address as return address. It is responsibility of tenant to deliver report to authority office upon receipt. Social security records are usually not available until six months after completion of quarter.

N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 1627-2.8