N.Y. Comp. Codes R. & Regs. tit. 9 § 463.6

Current through Register Vol. 46, No. 51, December 18, 2024

Section 463.6 - Procedure for actual cost-basis moving expenses

On an actual cost basis, all bids, estimates and final bills being submitted on each phase of the move by moving concerns or skilled craftsmen, herein referred to as contractors, shall contain as a minimum, the following information:

(a) Name and address of the contractor and date prepared.

(b) If estimates, bids or bills are to be made on a hourly rate or some other basis, then such method must contain sufficient data and explicit details to expedite meaningful analysis.

(c) An itemized list of the estimated or actual charges for packing, unpacking, crating, dismantling, disconnecting, reassembling and reconnection.

(d) If any material is required, it must be itemized together with the costs. No reimbursement will be made for the use of new materials in the reinstallation of the personalty except when it is in the best interest of the State.

(e) In cases where use of trucks and other equipment are necessary, an itemized list of charges shall be based upon an hourly, daily, weekly or monthly rate, whichever total amount is lesser, based upon the number of estimated hours equipment will be used. The estimated equipment rate or hourly wage rate shall not exceed the prevailing industry rate for such equipment or labor. If the eligible person utilized equipment or labor at a rate less than the rates paid by commercial movers, the lesser rate will be used.

(f) If it is determined by the commissioner that the bids, estimates or bills submitted appear unreasonable, unnecessary or noncompensable, the eligible person may be required to submit additional information considered necessary to determine the reasonable and necessary cost of moving.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 463.6