N.Y. Comp. Codes R. & Regs. tit. 9 § 330-2.2

Current through Register Vol. 46, No. 25, June 18, 2024

Section 330-2.2 - Designation of privacy compliance officer

(a) The Office of General Services' Deputy Commissioner for Administration is hereby designated privacy compliance officer and is responsible for ensuring that the agency complies with the provisions of the Personal Privacy Protection Law and the regulations in this Subpart, and for coordinating the agency's response to requests for records or amendment of records.

(b) The address and telephone number of the privacy compliance office is: Office of General Services, Tower Building, 41st Floor, Empire State Plaza, Albany, NY 12242. Telephone (518) 474-1441.

(c) Deputy privacy compliance officers, their titles, addresses and telephone numbers, are hereby designated as follows: Director of Human Resources Management, Tower Building, 39th Floor, Empire State Plaza, Albany, NY 12242; Counsel or his designee, Legal Services, Office of General Services, Tower Building, Empire State Plaza, Albany, NY 12242.

(d) The privacy compliance officer and/or his deputies are responsible for:

(1) assisting a data subject in identifying and requesting personal information, if necessary;

(2) describing the contents of systems of records, orally or in writing, in order to enable a data subject to learn if a system of records includes a record or personal information identifiable to a data subject requesting such record or personal information;

(3) taking one of the following actions upon locating the record sought:

(i) make the record available for inspection, in a printed form without codes or symbols, unless an accompanying document explaining such codes or symbols is also provided;

(ii) permit the data subject to copy the record; or

(iii) deny access to the records, in whole or in part, and explain in writing the reasons therefor;

(4) making a copy available, upon request, upon payment of or offer to pay established fees, if any, or permitting the data subject to copy the records;

(5) upon request, certifying that a copy of a record is a true copy; and

(6) certifying, upon request, that:

(i) the agency does not have possession of the record sought;

(ii) the agency cannot locate the record sought after having made a diligent search; or

(iii) the information sought cannot be retrieved by use of the description thereof, or by use of the name or other identifier of the data subject, without extraordinary search methods being employed by the agency.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 330-2.2