N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 166-3.6

Current through Register Vol. 46, No. 50, December 11, 2024

Section 166-3.6 - Collection of information to be included in records; notification to data subject

(a) Personal information to be included in records shall be collected directly from data subjects whenever practicable, except when collected for the purpose of making quasi-judicial determinations.

(b) Each data subject who is requested to supply information to be maintained in a record, at the time of the initial request, shall be provided with a notice containing the following information:

(1) the name of the unit within the division that is requesting the personal information, and the name or title of the system of records in which such information will be maintained;

(2) the title, business address and telephone number of the unit official who is responsible for the system of records;

(3) the authority granted by law, which authorizes the collection and maintenance of the information;

(4) the effects on the data subject, if any, of not providing all or any part of the requested information;

(5) the principal purpose or purposes for which the information is being collected; and

(6) the uses which may be made of the information pursuant to the Public Officers Law, section 96(b), (e) and (f).

(c) Where notice is provided pursuant to subdivision (b) of this section, subsequent requests for information to be maintained in the same record need not be accompanied by any notice, unless the initial notice is not applicable to the subsequent request.

N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 166-3.6

Amended New York State Register December 23, 2015/Volume XXXVII, Issue 51, eff. 12/23/2015