N.Y. Comp. Codes R. & Regs. tit. 9 § 7013.12

Current through Register Vol. 46, No. 25, June 18, 2024

Section 7013.12 - Inmate screening and classification records

(a) All initial screening, risk assessment and any subsequent determinations of an inmate's classification status shall be made in writing and kept in the inmate's file.

(b) With the exception of detailed summaries of inmate medical and psychiatric records which shall be kept in a confidential file pursuant to section 7013.10 of this Part, the information to be retained in the inmate's file shall include, but is not limited to:

(1) the inmate's classification category pursuant to section 7013.4(a)-(c) of this Part;

(2) the inmate's criminal history;

(3) the inmate's security and supervision requirements;

(4) any special needs of the inmate;

(5) the inmate's specific housing unit assignments, indicating the housing unit category, i.e., general housing, punitive segregation, medical/mental health observation, etc. and the specific cell or room location, i.e., 3rd floor west - cell #9;

(6) facility staff responsible for making each classification determination;

(7) dates when initial screening and each subsequent classification determination were made, including verification that the inmate was notified of such determinations and their implications; and

(8) all screening instruments, forms or other information used to make or record initial screening, risk assessment and subsequent classification determinations.

(c) Either copy or written summary on a form developed for this purpose of the information noted in paragraphs (b)(2)-(4) and (8) of this section and all inmate records requested pursuant to Part 7033 of this Chapter shall be sent with every inmate when he/she is transferred to another correctional facility.

(d) Whenever a written summary is sent pursuant to the requirements of subdivision (c) of this section, the name(s) of the facility staff member(s) who prepared the summarized information shall be clearly identified on the form.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 7013.12