N.Y. Comp. Codes R. & Regs. tit. 9, Appendices, app S-3
DECIMAL FILING SYSTEM ALPHABETICAL LISTING
Subject Code
Abandoned Apartments............ 3700
Accident Prevention............ 7100
Accident Reports............ 7910
Accounting-See Fiscal............ 6100
Accounts--(Refer to specific fund)............
Acquisition, Land............ 2400
ADMINISTRATION............ 1000-1999
Administration Fund............ 6120
Admission Income Limits............ 3300
Agencies, Collection............ 3100
Alterations-Structure............ 4420
Apartment Distribution............ 2310
Apartment Inspections............ 4000
Appliances--Other than Ranges and Refrigerators............ 4490
Appliances-Ranges and Refrigerators............ 4480
Application-Employment............ 5110
Application for Financial Assistance............ 2210
Application for Tenancy............ 3300
Appointments to Authority............ 1110
Appraisals, Real Estate............ 2410
Approvals. Contract--(Refer to specific item)............
Architect's Contract............ 2503
Arrears, Statement of Tenant............ 3920
Arrears, Tenant............ 3100
Assessments--Tax............ 6120
Assistance, Welfare--Rent............ 3100
Attendance, Rules of............ 5300
Audit Reports............ 6920
Authority, Local Housing............ 1100
Auxiliary Services............ 3800
Availability of Community Services............ 2340
Benefits, Employees'............ 5400
Bonuses, Employees'............ 5400
Budgets............ 6200
Ceding of Land............ 2430
Charts, Organization............ 1210
Civil Defense............ 7200
Civil Service............ 5100
Claims, Insurance............ 7000
Claims, Other than Insurance............ 7400
Collection Agencies............ 3100
Collection Losses............ 3100
Collections, Rent............ 3100
Commissioner's Findings............ 2220
Communications--Telephone Service............ 1200
Community Services, Availability of............ 2340
Community, Services to............ 7300
Compensation--Accident Report............ 7910
Concrete Testing--Development Contract............ 2511
Condemnation............ 2440
Construction Contract--Foundations............ 2505
Construction Contract--Superstructure............ 2506
Construction Progress Report............ 2920
Consumption Records, Utility............ 4910
Continued Occupancy............ 3600
Contract--Loan and Subsidy............ 2230
Contracts, Development--Architects............ 2503
Contract, Development--Concrete Testing............ 2511
Contract, Development--Construction--Foundations2505
Contracts, Development--Demolition............ 2504
Contracts, Development--Electric............ 2508
Contract, Development--Elevators............ 2510
Contract, Development--Heating............ 2507
Contract, Development--Landscaping............ 2513
Contract, Development--Maps and Surveys............ 2501
Contract, Development--Plumbing............ 2509
Contract, Development--Ranges............ 2514
Contract, Development--Refrigerators............ 2515
Contract, Development--Street and Yards............ 2512
Contract, Development--Superstructure............ 2506
Contracts, Development, Test Borings............ 2502
Contracts--General............ 7500
Contracts--(Refer to specific type)............
Counsel's Retainer Agreement............ 1300
Debt Service............ 6150
Decorating............ 4430
Defense, Civil............ 7200
Demolition--Development Contract............ 2504
Development Contracts............ 2500
Development Fund............ 6110
Disposal of Excess Equipment--General............ 7500
Disposal of Excess Equipment--(Refer to specific item) ............
Electric, Development Contract............ 2508
Electrical Distribution System............ 4440
Electricity--Rates, Consumption and Service............ 4320
Elevators............ 4460
Elevators--Development Contract............ 2510
Employees' Individual Personnel File (Filed alphabetically)............ 5120
Employees, Resident............ 5200
Employment, General............ 5100
Employment Applications............ 5110
Equipment, Office............ 4490
Equipment, Other (Refer first to specific Item)............ 4490
Excess Utility Consumption (Refer first to specific item)............ 4300
Exemption on Purchases, Tax............ 7500
Exemption on Real Estate, Tax............ 6120
Exemption on Travel, Tax............ 1220
Exterminating............ 4200
Field Visits, Report of............ 1910
Final Payment--(Refer to specific contract)............
Financial Assistance--Application for............ 2210
Financial Reports--Development............ 2910
Financial Reports--Operating............ 6910
Financing............ 6150
Fire Prevention............ 7100
Fire Prevention and Safety Reports............ 7920
Fire Reports............ 7940
FISCAL AND BUDGET............ 6000-6999
Fiscal--General............ 6100
Forms--General............ 1500
Fuel............ 4340
Fuel Contract............ 4340
Fund--Administration............ 6120
Fund--Development............ 6110
Fund--Reserve............ 6130
Garbage Removal............ 4360
Gas Distribution System............ 4440
Gas--Rates, Consumption, Service............ 4330
Government Agencies, Relations with Other............ 1430
Grievances, Employees............ 5000
Grounds............ 4410
Heating--Development Contract............ 2507
Heating Fuels............ 4349
Heating System............ 4450
Historical Records............ 1140
Home Visits--Tenant Selection............ 3300
Hospitalization Benefits............ 5400
Housing Authority............ 1100
Housing Surveys............ 2110
Income (Refer to specific fund)............
Income--Collection of Rents............ 3100
Income--Rent Schedules............ 3100
Income Review............ 3600
Individual Employees' Personnel Files............ 5120
Initial Occupancy............ 3400
Inspection, Apartment............ 4000
Insurance............ 7000
Interior Painting Contract............ 4430
Inventory supplies and Equipment............ 7930
Janitorial Services............ 4200
Kitchen Cabinets............ 4490
Land Acquisition............ 2400
Landscaping--Development Contract............ 2513
Laundry Service, Coin Operated............ 3300
Laws............ 1300
Leasing............ 3500
Leave, Vacation and Sick Leave............ 5300
Legal Services............ 1300
Legislation............ 1300
Liability--Accident Reports............ 7910
Litigation............ 7400
Loan and Subsidy Contract............ 2230
Local Housing Authority............ 1100
Management Field Reports............ 1910
Management, Office............ 1200
Master Management Resolution............ 1120
Meals on Official Travel............ 1220
Meetings, Authority............ 1130
Membership--Authority............ 1110
Meters, Electricity............ 4320
Meters, Gas............ 4330
Meters, Water............ 4310
Minutes of Authority Meetings............ 1130
MISCELLANEOUS............ 7000-7999
Naming of Project............ 1140
Notices to Tenants, General............ 1410
Notices to Tenants--Individual............ Tenants' Folder
Notices to Tenants--(Refer also to specific subject)............ 1410
OCCUPANCY, RENT AND............ 3000-3999
Occupancy, Continued............ 3600
Occupancy, Initial............ 3400
Occupancy Report............ 3910
Office Equipment............ 4490
Office Management............ 1200
Offsite Tenancy............ 3200
Operating Improvement (See specific item)............
Operating Improvement--Funds for............ 6120
Operating Services............ 4200
OPERATIONS AND MAINTENANCE............ 4000-4999
Organizational Plans and Charts............ 1210
Painting and Decorating............ 4430
Parking............ 3800
Payments, Partial and Final--(Refer to specific contract) ............
Payments, Subsidy............ 6140
Pensions............ 5400
PERSONNEL............ 5000-5999
PLANNING AND DEVELOPMENT............ 2000-2999
Plans--Submission, Review and Approval............ 2320
Plumbing............ 4440
Plumbing--Development Contract............ 2509
Police Protection............ 1420
Police Protection--Authority............ 4200
Powers of Local Authority............ 1120
Preliminary Studies............ 2100
Preventive Maintenance--(Refer to specific subject) ............
Procedures, Office............ 1210
Procurement--General............ 7500
Public Relations............ 1400
Purchases, Land............ 2420
Purchases--Procurement--(Refer to specific subject) ............
Ranges--Development Contract............ 2514
Ranges, Gas or Electric............ 4480
Refrigerators............ 4480
Refrigerators--Development Contract............ 2515
Rehabilitation (See specific subject)............
Relationship with Other Governmental Agencies............ 1430
RENTS AND OCCUPANCY............ 3000-3999
Rent Schedules............ 3100
Repairs--(See specific item)............
Replacement Reserves............ 6130
Replacements--(See specific equipment)............
Report, Management Field............ 1910
Report, Occupancy............ 3910
Report, Quarterly Financial--Operating............ 6910
Report, Monthly and Quarterly Financial Development............ 2910
Report--Statement of Tenants' Arrears............ 3920
Report--Utility Consumption Record............ 4910
Reserve Fund............ 6130
Resident Employees............ 5200
Retirement System............ 5400
Review, Income............ 3630
Rules and Regulations of Employment............ 5300
Rules and Regulations--Tenancy............ 3500
Safety............ 7100
Safety Engineer's Reports............ 7920
Salaries............ 5300
Sanitation............ 4360
Security--Watchmen............ 4200
Security Deposits............ 6160
Selection, Tenant............ 3300
Services, Community............ 7300
Services, Legal............ 1300
Services, Operating............ 4200
Services to Tenants--Auxiliary............ 3800
Site Management--(See specific subject)............
Site Selection............ 2120
Site Tenancy............ 3200
Specifications--(Refer to specific item)............
Standards and Specifications--General............ 7500
Standards, Occupancy............ 3300
Statement of Tenants' Arrears............ 3920
Street and Yards, Development Contract............ 2512
Structures............ 4420
Studies, Preliminary--Development............ 2100
Subsidies............ 6140
Supplies--General............ 7500
Surveys and Maps, Development Contract............ 2501
Surveys, Housing............ 2110
Surveys, Land............ 2501
Tenancy, Site and Offsite............ 3200
Tenant Relations............ 1410
Tenant Selection............ 3300
Tenants' Arrears............ 3100
Tenants' Arrears--Statement of............ 3920
Termination of Tenancy............ 3700
Test Borings............ 2502
Travel............ 1220
Utility Consumption, Excess (Refer first to specific item)............ 4300
Utility Consumption Record............ 4910
Utilities--(See also specific type)............ 4300
Ventilating Systems............ 4450
Wages............ 5300
Walks............ 4410
Watchmen............ 4200
Water, Rates and Service............ 4310
Water Supply System............ 4440
Welfare Rent............ 3100
Work Orders (Refer to specific subject)............
Work Orders--General............ 4000
X--None
Y--None
Z--Zoning............ 2330
N.Y. Comp. Codes R. & Regs. tit. 9, Appendices, app S-3