N.Y. Comp. Codes R. & Regs. tit. 8 § 302.2

Current through Register Vol. 46, No. 45, November 2, 2024

Section 302.2 - Tuition liability; refunds for cancelling registration

Effective September 1, 1963, the following policies shall apply to tuition liability and refunds for students cancelling their registration at State-operated units of State University.

(a) A student or special student who is given permission to cancel his registration shall be liable for payment of tuition in accordance with the following schedule:

SCHEDULE OF TUITION LIABILITY

Liability during	Semester	Quarter	8-week term	6-week term
1st week	0	0	0	0
2nd week	30%	50%	60%	70%
3rd week	50%	70%	80%	100%
4th week	70%	100%	100%
5th week	100%

(1) Approval of the cancellation with the date it becomes effective must be certified by the chief administrative officer of the college or his duly designated representative. No money shall be refunded unless application for the refund is made within one year after the end of term for which the tuition requested to be refunded was paid to State University. The first day that classes are offered, as scheduled by the campus, shall be considered the first day of the semester, quarter or other term, and the first week of classes for purposes of this section, shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.

(2) A tuition liability schedule for any term other than those listed in the schedule above shall be determined by the chief administrative officer of each unit of State University subject to the approval of the chancellor of State University.

(b)Exceptions.

(1) There shall be no tuition or fee liability established for a student who withdraws to enter military service prior to the end of an academic term for those courses in which he does not receive academic credit.

(2) A student who is dismissed for academic or disciplinary reasons prior to the end of an academic term shall be liable for all tuition and fees due for that term.

(3) A student who cancels his registration at a unit of the State University and within the same term registers at another unit of the State University, shall be entitled to full credit for tuition and fees paid for that term.

(4) Tuition and fees collected in error, or in amounts in excess of the required amounts may be refunded. The request for refund shall include the reason for and the amount of the refund.

(5) A student who is receiving Veteran Administration benefits under Public Law 550(82nd Congress-Act of July 16, 1952) and is enrolled in a nonaccredited program may not be charged on withdrawal in excess of the approximate prorated portion of the total charges that the length of the completed portion of the program bears to its total length and shall be entitled to a refund of any amount paid in excess thereof.

(6) Notwithstanding any other provisions for refund, when a student has withdrawn through circumstances beyond the student's control, under conditions in which the denial of refund would cause undue hardship, the chief administrative officer of the unit may, in his or her discretion, determine that no liability for tuition has been incurred by the student, provided the student has not completed more than one half of the term, has not received or will not receive academic credit for the term, and that the request for refund is made within one year after the end of the term in question. Such action, including the reason therefor, shall be in writing.

(c) Military personnel withdrawing from any program or term because of changes of assignment beyond their control and upon proper certification of such change from a base education service officer or other appropriate military official shall be deemed to have incurred no liability for tuition and fees due from the student, as opposed to tuition and fees paid by the Federal government on the student's behalf.

N.Y. Comp. Codes R. & Regs. Tit. 8 § 302.2