N.Y. Comp. Codes R. & Regs. tit. 8 § 188.10

Current through Register Vol. 46, No. 25, June 18, 2024

Section 188.10 - Records schedules issued by the state archives

(a) General records retention and disposition schedules may be issued by the State Archives to authorize the retention and disposition of records common to some or all agencies.

(b) At least 40 days prior to issuance, the State Archives will forward a copy of a proposed general records schedule to the offices of the Attorney General and State Comptroller for their review. The Attorney General or a designee shall review the schedule to determine if proposed dispositions meet legal requirements. The State Comptroller or a designee shall review the schedule to determine if proposed dispositions meet fiscal and audit requirements. If either the Attorney General or State Comptroller, within 30 days after receiving a proposed schedule, shall advise the State Archives that any records should not be destroyed according to the proposed schedule, no authorization to destroy such records will be included on a general records retention and disposition schedule issued by the State Archives.

(c) Each agency records management officer shall inform the director in writing of the agency's intent to adopt and use a general records schedule. Adoption of a general records schedule eliminates the need for an agency to comply with the provisions of section 188.6 of this Part for those records included on the general records schedule. In the event of duplication of any record series between a general records retention and disposition schedule and an approved agency retention and disposition schedule, the provisions of the agency schedule shall prevail for that agency.

N.Y. Comp. Codes R. & Regs. Tit. 8 § 188.10