N.Y. Comp. Codes R. & Regs. tit. 7 § 722.4

Current through Register Vol. 46, No. 25, June 18, 2024

Section 722.4 - Procedure-orientation

(a) Reception facility. An employee delegated by the superintendent shall inform newly received inmates of:

(1) the department's correspondence procedures as set forth in Part 720 of this Title;

(2) United States postal regulations regarding forwarding of mail (see section 722.7[a] of this Part); and

(3) their responsibilities regarding the forwarding of mail when transferred or discharged which are to:

(i) notify all correspondents of the change of address in a timely manner to ensure receiving mail after transfer or discharge;

(ii) complete a change of address order, form 2101 at the current facility prior to transfer, when possible, to guarantee the postage for the forwarding of second class mail (magazines and newspapers), and/or personal third class materials (i.e., catalogues, newsletters, and photographs); and

(iii) consider the possibility of transfer before ordering publications or subscriptions or placing mail orders.

Note: When the change of address order, form 2101 cannot be completed prior to transfer, the inmate should fill out the form and send it to the correspondence unit of the receiving facility. The receiving facility will mail it back to the transferring facility.

(b) Other facilities. An employee designated by the superintendent shall:

(1) inform incoming inmates of the department's policy regarding the forwarding of mail as set forth in this Part;

(2) provide incoming inmates with change of address order, form 2101, to inmates who did not complete the form at the transferring facility;

(3) assist incoming inmates in filling out change of address order, form 2101, to inmates who did not complete the form at the transferring facility;

(4) collect completed forms, send to the correspondence unit and forward to the appropriate transferring facility.

N.Y. Comp. Codes R. & Regs. Tit. 7 § 722.4