N.Y. Comp. Codes R. & Regs. tit. 7 § 5.13

Current through Register Vol. 46, No. 51, December 18, 2024

Section 5.13 - Subject matter list

(a) Every custodian of records under these regulations shall maintain an up-to-date subject matter list, reasonably detailed, of all records in his possession. The records access officer shall maintain a master index, reasonably detailed, of all records maintained by the department. The master index shall include the lists kept by all custodians as well as a list of records maintained at the department's central office.

(b) Each subject matter list and the master index shall be sufficiently detailed to permit identification of the file category of the record sought.

(c) The master index shall be updated not less than twice per year. The most recent update shall appear on the first page of the subject matter list. Each custodian of records and the records access officer shall make available the index kept by him for inspection and copying. Any person desiring a copy of such list may request in writing a copy and upon payment of the appropriate fee, unless waived, a copy of such list shall be mailed or delivered.

N.Y. Comp. Codes R. & Regs. Tit. 7 § 5.13