N.Y. Comp. Codes R. & Regs. tit. 4 § 209.3

Current through Register Vol. 46, No. 53, December 31, 2024

Section 209.3 - Times, places for inspecting records and means for verifying the identity of a data subject

(a) Records shall be available for inspection and copying by data subjects or their authorized representatives on every day that the officers of the board are open for the transaction of business between the hours of 8:30 a.m. and 4:45 p.m.

(b) Records may be inspected at the locations designated by the privacy compliance officer.

(c) The identity of a data subject requesting access to his or her record may be verified as follows:

(1) Before being given access to personal information, an individual shall provide reasonable verification of his or her identity. No individual need verify his or her identity when seeking access to records which are otherwise available to any member of the public under the Freedom of Information Law.

(2) In the case of an individual who seeks in-person access to or amendment of record(s), an employee identification card, a driver's license, or other similar document shall constitute reasonable verification of identity.

(3) When access to or amendment of record(s) is requested by mail, the requirement for verification of identity shall be met if the individual provides minimum identifying data, such as date of birth and some item of information in the record that only the concerned individual would likely know.

N.Y. Comp. Codes R. & Regs. Tit. 4 § 209.3

Amended New York State Register August 2, 2017/Volume XXXIX, Issue 31, eff.8/2/2017