N.Y. Comp. Codes R. & Regs. tit. 21 § 4800.2

Current through Register Vol. 46, No. 53, December 31, 2024

Section 4800.2 - Designation of records access officer

(a) The chairman of the Temporary State Commission on the Real Property Tax is responsible for insuring compliance with the regulations contained in this Part, and designates the following person as records access officer:

Staff Director

Temporary State Commission on the

Real Property Tax

99 Washington Avenue, Suite 1012

Albany, N.Y. 12210

(b) Records access officers are responsible for insuring appropriate agency response to public requests for access to records. The designation of records access officers shall not be construed to prohibit officials who have in the past been authorized to make records or information available to the public from continuing to do so.

(c) Records access officers shall insure that personnel:

(1) maintain an up-to-date subject matter list;

(2) assist the requester in identifying requested records, if necessary;

(3) upon locating the records, take one of the following actions:

(i) make records available for inspection; or

(ii) deny access to the records in whole or in part, and explain in writing the reasons therefor;

(4) upon request for copies of records:

(i) make a copy available upon payment or offer to pay established fees, if any, in accordance with section 4800.8 of this Part; or

(ii) permit the requester to copy those records;

(5) upon request, certify that a record is a true copy; and

(6) upon failure to locate records, certify that:

(i) Temporary State Commission on the Real Property Tax is not the custodian for such records; or

(ii) the records of which the Temporary State Commission on the Real Property Tax is a custodian cannot be found after diligent search.

N.Y. Comp. Codes R. & Regs. Tit. 21 § 4800.2