N.Y. Comp. Codes R. & Regs. tit. 19 § 931.3

Current through Register Vol. 46, No. 41, October 9, 2024

Section 931.3 - Approval Procedures

(a) An official activity expense payment or a service payment must be approved by the covered person's approving authority in accordance with this Part.

(b) Within a reasonable period of time prior to engaging in the official activity, a covered person shall submit to his or her approving authority a written request to approve an official activity expense payment or service payment.

(c) The approving authority shall review a request for an official activity expense payment or service payment in accordance with the procedures and conditions set forth in this section and section 931.4 of this Part. If approved, the official activity approval shall contain the information set forth in paragraphs (1) through (5) of this subdivision:

(1) the name of the covered person to whom, or on behalf of whom, the official activity expense payment or service payment is offered;

(2) identity of the offeror and nature of the offeror's business;

(3) a detailed description of the official activity or service, including date and location;

(4) the amount of the official activity expense payment and, where applicable, an itemization of costs for the attendance, registration, travel, lodging, and meals, and the amount of a service payment, if any; and

(5) a statement that the approving authority has approved the official activity expense payment and service payment, if any, in accordance with the conditions set forth in section 931.4 of this Part.

(d) The approving authority shall retain all completed and signed official activity approvals for a period of three years from the date of the official activity for which an official activity expense payment or service payment, if any, is offered and shall be made available to the commission upon its request.

(e) The approving authority shall provide the covered person with a copy of the official activity approval.

N.Y. Comp. Codes R. & Regs. Tit. 19 § 931.3

Adopted, New York State Register, Volume XXXVI, Issue 24, effective 6/18/2014