N.Y. Comp. Codes R. & Regs. Tit. 19 §§ 143-2.1

Current through Register Vol. 46, No. 51, December 18, 2024

Section 143-2.1 - Names of debtors who are individuals

(a) Individual name fields. The names of individuals are stored in files that include only the names of individuals, and not the names of organizations. Separate data entry fields are established for first (given), middle (given), and last names (surnames or family names) of individuals, and for any suffix. A filer should place the name of an individual debtor with a single name (e.g., Cher) in the field designated for the last name. The filing officer assumes no responsibility for the accurate designation of the components of a name but will enter the data in accordance with the filer's designations.

(b) Titles and prefixes before names. Titles and prefixes, such as "Doctor," "Reverend," "Mr.," and "Ms.," should not be provided by filers in UCC documents. However, when a UCC document is submitted with designated name fields, the data will be entered in the UCC information management system exactly as it appears.

(c) Titles and suffixes after names. Titles or indications of status such as "M.D." and "Esquire" are not part of an individual's name and should not be provided by filers in UCC documents. Suffixes that indicate which individual is being named, such as "Senior," "Junior," "I," "II," and "III," are appropriate. In either case, they will be entered into the information management system exactly as received.

(d) Truncation - individual names. Personal name fields in the UCC database are fixed in length. Although filers should continue to provide full names on their UCC documents, a name that exceeds the fixed length is entered as presented to the filing officer, up to the maximum length of the data entry field. The lengths of data entry fields in the central filing office are as follows:

first name: 60 characters

middle name: 30 characters

last name: 100 characters

suffix: 10 characters

(e) The central filing office may from time to time specify the maximum number of characters that may be contained in the fields of a UCC document transmitted to the central filing office by XML transmission or by any other electronic delivery method. The numbers so specified by the central filing office for the first name field, middle name field, last name field and suffix field of an individual may be less than, equal to or greater than the respective numbers specified in subdivision (d) of this section.

N.Y. Comp. Codes R. & Regs. Tit. 19 §§ 143-2.1