N.Y. Comp. Codes R. & Regs. tit. 17 § 2.2

Current through Register Vol. 46, No. 45, November 2, 2024

Section 2.2 - Definitions

The following words and phrases, as used in this Part, are defined as follows:

(a) Department means the New York State Department of Transportation.

(b) Committee means the Committee on Open Government.

(c) Data subject means any natural person with respect to whom personal information has been collected by the department.

(d) Personal information means any information concerning a data subject which, because of name, number, symbol, mark or other identifier, can be used to identify the data subject.

(e) Disclose means to reveal, release, transfer, disseminate or otherwise communicate personal information or records orally, in writing or by electronic or any other means to other than the data subject.

(f) Record means any item, collection or grouping of personal information about a data subject which is maintained and is retrievable by use of the name or other identifier of the data subject. The term record shall not include personal information which is not used to make any determination about the data subject if it is:

(1) a telephone book or directory which is used exclusively for telephone and directory information;

(2) a card catalog, book or other resource material in any library;

(3) any compilation of information containing names and addresses only which is used exclusively for mailing department information;

(4) personal information required by law to be maintained, or required by law to be used, only for statistical research or reporting purposes;

(5) information requested by the department which is necessary for the agency to answer unsolicited requests by the data subject for information; or

(6) correspondence files.

(g) Routine use means, with respect to the disclosure of a record or personal information, any use of such record or personal information relevant to the purposes for which it was collected, and which use is necessary to the statutory duties of department or is necessary to the department for its operation of a program specifically authorized by law.

(h) System of records means any group of records under the actual or constructive control of the department pertaining to one or more data subjects for which personal information is retrievable by use of a name or other identifier of a data subject.

N.Y. Comp. Codes R. & Regs. Tit. 17 § 2.2