N.Y. Comp. Codes R. & Regs. tit. 17 § 1.3

Current through Register Vol. 46, No. 25, June 18, 2024

Section 1.3 - Copies of and inspection of records

(a) The time to obtain copies of and inspect department records shall be during all hours the department is regularly open for business. A location properly identified by a sign shall be open for the acceptance of inquiries and requests for printed records and material at the following department offices:

(1) Main office.

Building #5, State Office Campus, 1220 Washington Avenue

Albany, N.Y. 12232

Telephone: (518) 457-6445

(2) Region #1.

84 Holland Avenue

Albany, N.Y. 12208

Telephone: (518) 474-6178

(3) Region #2.

Utica State Office Building, 207 Genesee Street

Utica, N.Y. 13501

Telephone: (315) 797-6120

(4) Region #3.

Syracuse State Office Building, 333 E. Washington Street

Syracuse, N.Y. 13202

Telephone: (315) 473-8151

(5) Region #4.

1530 Jefferson Road

Rochester, N.Y. 14623

Telephone: (716) 442-8550

(6) Region #5.

Buffalo State Office Building, 125 Main Street

Buffalo, N.Y. 14203

Telephone: (716) 842-4347

(7) Region #6.

30 West Main Street

Hornell, N.Y. 14843

Telephone: (607) 324-1900

(8) Region #7.

Watertown State Office Building, 317 Washington Street

Watertown, N.Y. 13601

Telephone: (315) 782-0100

(9) Region #8.

4 Burnett Boulevard

Poughkeepsie, N.Y. 12603

Telephone: (914) 454-8000

(10) Region #9.

Binghamton State Office Building, 44 Hawley Street

Binghamton, N.Y. 13901

Telephone: (607) 773-7740

(11) Region #10.

New York State Office Building, Veterans Highway

Hauppauge, N.Y. 11787

Telephone: (516) 979-5103

(12) Office of New York City Affairs.

Two World Trade Center

New York, NY 10048

Telephone: (212) 488-6613

(b) Each designated location will have available for public inspection the current listing by category of department records.

(c) To make an appointment. Written or telephone requests for appointments to inspect records available under the law shall be directed to the following as records access officers of the department:

(1) For main office:

Director of Business Administration

New York State Department of Transportation

State Office Campus, 1220 Washington Avenue

Albany, NY 12232

Telephone: (518) 457-6445

(2) For regional offices or New York City office, to the records access officer at the addresses listed in subdivision (a) of this section.

(d) Records not readily available. Inquiries and requests for records that are to be made available under the law that are not readily available shall be acted upon expeditiously by the department and arrangements promptly made for the inspection and/or copying thereof. Except under extraordinary circumstances, responses to requests shall be made no more than five working days after receipt of the request, written or oral, by the department. If more than five days is required to produce records, the department shall acknowledge receipt of the request within five working days after the request is received, giving a brief explanation of the reason for delay and an estimate of the date that the records or denial will be forthcoming.

(e) Denial of access to records shall be in writing, stating the reason therefor and advising the requestor of his right to appeal as provided in section 1.5 of this Part. If access to records is neither granted nor denied within 10 business days after the date of acknowledgment of receipt of request, the request may be construed as a denial of access that may be appealed.

N.Y. Comp. Codes R. & Regs. Tit. 17 § 1.3