N.Y. Comp. Codes R. & Regs. tit. 14 § 819.6

Current through Register Vol. 46, No. 45, November 2, 2024

Section 819.6 - Record keeping

(a) Substance Use Disorder residential services must maintain individual records for each resident served. These resident records must, at a minimum, include the information required in this Part, as well as the source of referral, documentation of any case conferences or case reviews, reports of other evaluations and case consultations, medical orders, if applicable, and consent forms.

(1) the resident record shall include documentation that the resident and their family/significant other(s) were offered overdose prevention education, naloxone education and training, and a naloxone kit or prescription.

(i) documentation should include the reasons why overdose prevention education, naloxone education and training, and a naloxone kit or prescription were not offered, if applicable, or the reasons why the resident and their family members/significant other(s) declined overdose prevention education, naloxone education and training, and a naloxone kit or prescription.

(b) Resident records maintained by substance use disorder residential services are confidential and only may be disclosed consistent with the Health Insurance Portability and Accountability Act (HIPAA) and the federal regulations governing the confidentiality of patient/resident records as set forth in 42 Code of Federal Regulations Part 2 and other applicable law.

(c) Any medical and/or mental health treatments provided, including medications, shall be maintained in accordance with the requirements of federal and state law and approved policies and procedures.

(d) All medical or psychiatric services provided must be provided pursuant to the orders of a physician, physician assistant, or nurse practitioner working within their scope of practice.

(e) In the event that more than one substance use disorder service is offered by a facility, the resident record shall identify the service in which the resident is participating currently.

(f) Statistical information shall be reported to the Office as required and on the prescribed forms therefor.

N.Y. Comp. Codes R. & Regs. Tit. 14 § 819.6

Amended New York State Register September 14, 2022/Volume XLIV, Issue 37, eff. 10/1/2022