N.Y. Comp. Codes R. & Regs. tit. 12 § 465.6

Current through Register Vol. 46, No. 25, June 18, 2024

Section 465.6 - Access

(a) The records shall be available to the public, subject to the limitations set forth in this Part. Requests for access to records shall be in writing.

(b) The records access officer has the discretion to designate the office of the administrative assistant or any other offices as the appropriate place at which requests for access to records may be made.

(c) The request for access to records should be sufficiently detailed to identify the record. Where possible, the requester should supply the case number assigned to the file which contains the record.

(d) The records access officer shall respond to a request for access to a record within five business days after receipt of the request. If, for any reason, more than five business days are required to respond to such a request, receipt of the request shall be acknowledged within five business days. The acknowledgement shall state an estimate of the date when a reply will be made. When the requested record is available for access, the records access officer shall so advise the requester.

(e) Other than hearing transcripts, no part of a case file may be removed by the requester from the location where access is granted unless the records access officer has determined that such removal does not jeopardize the preservation and safekeeping of the record. Hearing transcripts may be removed subject to such conditions as the records access officer may, from time to time, establish.

(f) When a record is made available for access, the requester shall be required to sign an acknowledgement that access was granted within any closure or confidentiality rulings which have been established.

N.Y. Comp. Codes R. & Regs. Tit. 12 § 465.6