N.M. Admin. Code § 8.321.9.16

Current through Register Vol. 35, No. 23, December 10, 2024

Section 8.321.9.16 - CONTRACT NEGOTIATION/AWARD/ NOTICE/ACCEPTANCE

A. The secretary of the authority will award a contract(s) to the offeror(s) which is (are) most advantageous to the authority.

B. The division's award is contingent upon the offerors acceptance of any additional or special terms and conditions listed in the contract and any changes in the funding proposal. The offeror shall indicate acceptance of the award and any special or additional conditions it contains during the negotiation process and by signing and returning the contract to the division's offices. The contract shall become legally binding upon approval by the department of finance and administration of the written document.

C. The division will notify in writing each offeror of the outcome of the award process and will soon thereafter begin negotiations with the offeror(s) accepted.

D. All contracts for services with the authority shall be reviewed:

(1) as to form and legal sufficiency by the office of general counsel of the authority;

(2) for budget sufficiency by the administrative services division of the authority; and

(3) by the department of finance and administration for form, legal sufficiency and budget requirements pursuant to Section 13-1-118 NMSA 1978.

E. The division will negotiate a contract for the services at a fair and reasonable price which will conform to those previously accepted price ranges for specific units of service as determined by the division.

F. The dollar amount and the length of the term of each contract offered lies within the sole discretion of the authority. All awards are subject to the availability of appropriated funds.

N.M. Admin. Code § 8.321.9.16

Adopted by New Mexico Register, Volume XXXV, Issue 12, June 25, 2024, eff. 7/1/2024