N.M. Admin. Code § 8.300.2.15

Current through Register Vol. 36, No. 1, January 14, 2025

Section 8.300.2.15 - RECORDING AUTHORIZATIONS AND DISCLOSURES

The HCC shall record all valid authorizations and record all disclosures of PHI.

A. Recording of authorizations: All valid authorizations shall be recorded when received in the PSO's database 45CFR 164.508(b)(6). Any disclosures of PHI shall be made and recorded only by authorized members of the HCC workforce in the PSO's database.

B. Exceptions: The only exceptions that shall be allowed to the recording of disclosures of PHI are those:

(1) made to carry out TPO;

(2) for notification purposes that include disaster relief, emergencies, or in the case of recipient death;

(3) for national security purposes;

(4) to correctional institutions or law enforcement officials having custody of an inmate;

(5) made prior to July 1, 2003 45CFR 164.528a :

(6) made six years prior to the date the accounting is requested;

(7) made to the recipient of the recipient's own PHI; or

(8) made to individuals involved in the recipient's care.

N.M. Admin. Code § 8.300.2.15

8.300.2.15 NMAC - N, 7-1-03, Adopted by New Mexico Register, Volume XXXV, Issue 12, June 25, 2024, eff. 7/1/2024