Current through Register Vol. 35, No. 9, May 7, 2024
Section 8.26.5.20 - PERSONNEL POLICIES AND PROCEDURESA. The agency shall develop and maintain written personnel policy and procedures governing employees and volunteer contractors.B. A copy of the agency's personnel policy shall be provided to each employee at the time of employment.C. The personnel policy and procedure, at a minimum, shall contain the following information: (1) job descriptions which outline the duties and responsibilities of all staff;(2) job qualifications for all positions;(3) job benefits, work hours, and leave polices for each position;(4) policy regarding conflicts of interest;(5) policy regarding the confidentiality of case records and client identifying information, including the requirement for a signed acknowledgement of confidentiality by each employee, contractor, or volunteer, as described herein at Paragraph (10) of Subsection A and Paragraph (9) of Subsection B of 8.26.5.22 NMAC;(6) requirements for FACTS abuse and neglect checks and criminal records checks for all direct service staff (i.e., agency personnel who work in direct, unsupervised contact with clients or have physical proximity to clients such that physical contact could occur, see definitions herein at Subsections H and M of 8.26.5.7 NMAC); when a criminal records check is not required for a specific employee, policy shall require that the reason for not requiring the criminal records check be documented in writing;(7) the organizational structure, demonstrating sufficient ratios of personnel, consultants, providers or contracted personnel, with the appropriate qualifications and availability, to enable it to provide all elements of the required service, including clerical services necessary to maintain correspondence, records, bookkeeping, and files current and in an organized order; and(8) the ratio of full time placement supervisors to placement workers supervised shall be a maximum of 1:7.8.26.5.20 NMAC - N, 5/29/09