N.M. Admin. Code § 5.3.10.8

Current through Register Vol. 35, No. 17, September 10, 2024

Section 5.3.10.8 - PRINCIPLES AND PROCEDURES

Following are the principles and procedures for approval of proposed capital outlay projects:

A. All projects submitted for department approval must have the prior approval of the institution's governing board.

B. Proposed projects should be consistent with the institutions long-range capital planning as presented in the institutional plan.

C. All projects that fall under the following categories must be submitted to the department for approval:

(1) any purchase of real property;

(2) any project which results in the addition of square footage, whether from construction or long-term lease of a new facility or a building addition, or purchase of portable buildings;

(3) any proposal to issue bonds;

(4) the approval authority for any alterations or site improvements is as follows, based on total project cost:

(a) For institutions with FTE enrollments of 1,500 or less:

(i) over fifty thousand ($50,000) - staff approval;

(ii) over three hundred thousand ($300,000) - capital outlay committee approval;

(b) For institutions with FTE enrollments over 1,500:

(i) over three hundred thousand ($300,000) - staff approval;

(ii) over five hundred thousand ($500,000) - capital outlay committee approval;

(iii) Exception: The New Mexico institute of mining and technology will be included with the over 1,500 FTE institutions when a particular project is entirely funded by restricted funds.

(c) In determining the total project cost, in-house labor costs and burden, along with all materials, subcontract costs, and reasonable charge for owned equipment, must be included.

(d) Projects may not be artificially segmented or phased in a manner designed to avoid review by the Department.

(5) Any demolition of an existing building must be submitted for approval by the department staff.

N.M. Admin. Code § 5.3.10.8

7-1-98; Recompiled 10/31/01, Adopted by New Mexico Register, Volume XXVIII, Issue 20, October 31, 2017, eff. 10/31/2017