Current through Register Vol. 35, No. 11, June 11, 2024
Section 4.5.2.7 - DEFINITIONSA."Annual report" means a report sent once a year from a public library or developing library to the state library. An annual report shall at least accomplish the following tasks: (1) provide information in the time, manner, and form prescribed by the state library;(2) describe prior fiscal year's activities, including income, expenditures, statistics on collections and services, and compliance with state aid program criteria;(3) be certified by the library as to the accuracy, completeness, and truthfulness of the information provided; and(4) be approved by and on file at the state library.B."Basic library services" means free services provided in a library's legal service area, including library collections with circulating materials; reference services; a catalog of library holdings accessible by the public; educational programs; interlibrary loan services; public access computers connected to the internet; and internet connectivity for patrons and staff. Basic library service may include any technology or service that relates to the access to information for patron use.C."Bookmobile" means a mobile branch that offers basic library services with the exception of computers and internet connectivity.D."Branch" means an auxiliary service administered by a public or developing library that provides the following public services: (1) separate quarters from the main library;(2) a permanent library collection and reference services;(3) offers basic library services;(4) staff present during open hours; and(5) at least 20 hours of public access to physical quarters per week on an annual basis.E."Circulating materials" means items from library collections that are checked out by patrons for use outside of the library.F."Collection development policy" means guidelines used by library staff for making decisions about the budget for and selection, management, and preservation of library collections.G."Community analysis and needs assessment" means an evaluation of a library's legal service area, its current and future needs, and the library's role in meeting those needs.H."Developing library" means a New Mexico organization that has initiated and is progressively implementing basic library services within its legal service area. (1) A developing library is established through one of the following mechanisms: (a) through an ordinance or legal resolution of a subdivision of state government; (b) by a contract between a private entity and a subdivision of state government;(c) by an Indian nation; or(d) as a non-profit corporation.(2) A developing library provides the following public services: (a)staff present during open hours;
(b) at least 15 hours of public access to physical quarters per week on an annual basis; ;(c) at least two days of public access to physical quarters per week on an annual basis; and(d) hours of operation posted on or near the library. I."Fiscal year" means July 1 through June 30. J."Legal service area" means the geographic area for which a library has been established to offer services and from which, or on behalf of which, the library derives income. The legal service area may be defined by a written agreement with a political subdivision of the state for which the library is the primary service provider. The most recent United States or tribal census determines the population of the legal service area if the population figures are given separately for that area. If the census does not report a discreet population figure for the legal service area, then the state library in its sole discretion shall determine the population for the library's legal service area.K."Library board" means an administrative or advisory group comprised of representative members of the library's community.L."Library collections" means library items for public use. Library collections may include such items as books, videos, sound recordings, licensed databases, and equipment. A portion of the collections must be circulating materials.M."Library equipment" means equipment associated with the delivery of library services.N."Library staff'' means salaried employees or volunteers whose time is regularly dedicated to delivery of library services.O."Matching funds" means the amount expended in a fiscal year for library collections from any source other than the state. Sources for matching funds may include municipal funds, county funds, tribal funds, or money acquired through donations, fund-raising, or grants. In-kind contributions are not matching funds. Matching funds do not include funds used for operating costs, administrative costs, or regular staff salaries.P."Public library" means a New Mexico organization that offers basic library services within its legal service area. (1) A public library is established through one of the following mechanisms: (a) through an ordinance or legal resolution adopted by a subdivision of state government; (b) by a contract between a private entity and a subdivision of state government;(c) by an Indian nation; or(d) as a non-profit corporation.(2) A public library provides the following public services: (a) staff dedicated to the library (b) year-round public access to the physical location at least 25 hours per week; (c) at least two days of public access to physical quarters per week on an annual basis; and(d) hours of operation posted on or near the library. Q."Reference services" means the provision of library staff to answer reference questions during all the hours the library is open.R."Strategic plan" means a detailed program to ensure that library services meet the current and future needs of the library's legal service area. The strategic plan shall include a vision and mission statement as well as goals and objectives, and it shall cover a period of at least the next three years and not exceed five years.4.5.2.7 NMAC - Rp, 4.5.2.7 NMAC, 7/1/2009; A, 6/15/2010, Adopted by New Mexico Register, Volume XXVII, Issue 10, May 31, 2016, eff. 6/1/2016