N.M. Admin. Code § 4.21.4.8

Current through Register Vol. 35, No. 21, November 5, 2024

Section 4.21.4.8 - MEETINGS

A. The commission shall hold at least four quarterly meetings per calendar year.

B. Special meetings of the commission may be called by the chairman at any time, or upon written request of two members of the commission.

C. Notice of all special meetings of the commission shall be sent by the executive director to all members of the commission by ordinary mail at least seven days in advance of each meeting and such notice shall state the purpose thereof. At such special meeting only the matters specified in the notice shall be considered.

D. All meetings of the commission shall be held at such place as shall be agreed upon by the commissioners.

E. Minutes of the commission's meetings shall be preserved in a suitable manner. Minutes, until approved, shall not be official.

F. Three members of the commission must be present to constitute a quorum.

G. The commissioners of each signatory state shall have the right to vote in any of the deliberations of the commission.

H. Three of the commissioners of the signatory states must concur in any action taken by the commission.

I. At each regular or special meeting of the commission, the order of business, unless agreed otherwise, shall be as follows:

(1) call to order;

(2) approval of unapproved minutes;

(3) reports;

(4) action items;

(5) other business;

(6) adjournment.

J. All meetings of the commission, except executive sessions, shall be open to the public. Executive sessions shall be open only to members of the commission and such advisers as may be designated by each member and employees as permitted by the commission; provided, however, that the commission may call witnesses before it when in such sessions.

K. Any meeting of the commission may be recessed from time to time and from the place set for the meeting to another place by the vote of a majority of the commissioners present.

L. When it is difficult or impossible for a commission member to attend a commission meeting in person, the member may participate by means of a conference telephone or similar communications equipment as authorized by the New Mexico Open Meetings Act and as provided by the commission's rules and regulations.

N.M. Admin. Code § 4.21.4.8

6-15-84, 7-15-96; 4.21.4.8 NMAC - Rn & A, 4 NMAC 21.4.8, 02-29-08