N.M. Admin. Code § 2.20.2.8

Current through Register Vol. 36, No. 1, January 14, 2025

Section 2.20.2.8 - EXECUTION OF CONTRACTS, VOUCHERS AND PURCHASE ORDERS - AUTHORIZED SIGNATURES

A. The department of finance and administration will not approve any contract, voucher, travel voucher, purchase order or other financial commitment of any state agency required pursuant to 2.20.3 NMAC and 2.40.2 NMAC, to submit its voucher or contract to the department for approval unless the contract, voucher, travel voucher, purchase order or other financial commitment has been executed by an authorized officer of the agency.

B. The authority to execute contracts, vouchers, purchase orders, travel vouchers or other financial commitments may be delegated unless provided otherwise by law to any officer or employee of the state agency, but such delegation shall:

(1) be in writing;

(2) state whether the delegated power may be subdelegated to another officer or employee of the state agency;

(3) automatically terminate on whichever date occurs earliest;

(a) the date the term of office of the delegating secretary or other chief financial officer ends; or

(b) annually on June 30; and

(4) be on file with the contracts officer of the department of finance and administration (for contracts); and

(5) be on file with the financial control division of the department of finance and administration.

C. A written delegation of authority to execute contracts, vouchers, travel vouchers, purchase orders or other financial commitments may contain such limitations or conditions as the delegating authorized officer may deem appropriate.

D. No authorized officer shall delegate to any other person authority to sign the authorized officer's signature.

E. Nothing in this rule shall prevent the use of facsimile, printed or typed signature of the secretary or chief financial officer on a copy of a contract, voucher, travel voucher, purchase order or other financial commitment.

N.M. Admin. Code § 2.20.2.8

Recompiled 10/1/01, Adopted by New Mexico Register, Volume XXXI, Issue 17, September 15, 2020, eff. 8/25/2020, Adopted by New Mexico Register, Volume XXXII, Issue 06, March 23, 2021, eff. 3/23/2021