N.M. Admin. Code § 16.4.14.10

Current through Register Vol. 36, No. 1, January 14, 2025

Section 16.4.14.10 - RETENTION, MAINTENANCE AND DESTRUCTION OF MEDICAL RECORDS

A. Improper management of medical records, including failure to maintain timely, accurate, legible and complete medical records constitutes a violation of Paragraph (16) of Subsection A of 61-4-10 NMSA 1978 Chiropractic physicians must post a written copy of their policy or their employer's policy for medical record retention, maintenance and destruction.

B. Written medical record policy shall include:

(1) responsible entity/agent name of contact to obtain records or request transfer of records, telephone number and mailing address;

(2) how the records can be obtained or transferred;

(3) how long the records will be maintained before they are destroyed; and

(4) cost of obtaining copies of records, and of recovering records/transferring records.

C. Chiropractic physicians must retain medical records that they own for at least two years beyond what is required by state insurance laws and by medicare and medicaid regulations. Medical records for patients who are minors must be retained for at least two years beyond the date that the patient is 18 years old.

D. A log must be kept of all charts destroyed, including the patient's name and date of record destruction.

N.M. Admin. Code § 16.4.14.10

16.4.14.10 NMAC - N, 8/9/2008, Adopted by New Mexico Register, Volume XXX, Issue 14, July 30, 2019, eff. 8/10/2019