N.M. Admin. Code § 16.19.20.20

Current through Register Vol. 35, No. 21, November 5, 2024

Section 16.19.20.20 - INVENTORY RECORDS

A. All registrants are required to keep inventory and procurement records.

B. All registrants shall comply with the following inventory requirements: schedule I, II, III, IV and V initial, annual, newly controlled substances, change in pharmacist in charge, and transfer of pharmacy ownership.

C. All registrants shall conduct an initial inventory of all controlled substances on hand on the date they first engage in controlled substances activity. In the event a registrant commences business with no controlled substances on hand, he/she shall record this fact on the initial inventory.

D. The annual inventory date shall be May 1 or on the registrant's regular general physical inventory date, provided that set alternate annual inventory date. The actual taking of the inventory should not vary more than four days

E. On the effective date that a substance is added to any schedule of controlled substances, which substance was, immediately prior to that date, not listed on any schedule, every registrant who possesses that substance shall take an inventory of all stock of the substance on hand and file this record with the other inventory records as required.

F. Upon the change of a pharmacist-in-charge, an inventory of all controlled substances shall be taken within 72 hours, by the new pharmacist-in-charge.

G. Upon transfer of ownership of a pharmacy, an inventory of all controlled substances shall be taken by the pharmacist-in-charge.

H. The inventory shall include:

(1) the date;

(2) time taken (i.e., opening or close of business);

(3) drug name;

(4) the drug strength;

(5) the drug form (e.g., tablet, capsule, etc.);

(6) the number of units or volume;

(7) the total quantity. A commercial container which has been opened shall be the exact count or measure of substances listed in schedule I or schedule II. If the substance is listed in schedule III, IV or V, he shall make an estimated count or measure of the contents, unless the container holds more than 1,000 tablets or capsules in which case the count must be exact;

(8) expired or unusable controlled substances shall be documented as such, and inventoried.

(9) The name, address and DEA registration number of the registrant.

(10) The signature of the person or persons responsible for taking the inventory.

N.M. Admin. Code § 16.19.20.20

16.19.20.20 NMAC - Rp 16 NMAC 19.20.13, 07-15-02, Amended by New Mexico Register, Volume XXVII, Issue 19, October 14, 2016, eff. 10/16/2016, Adopted by New Mexico Register, Volume XXIX, Issue 12, June 26, 2018, eff. 6/26/2018, Amended by New Mexico Register, Volume XXX, Issue 23, December 17, 2019, eff. 12/17/2019