N.M. Admin. Code § 1.14.2.7

Current through Register Vol. 35, No. 23, December 10, 2024

Section 1.14.2.7 - DEFINITIONS

A. "Agency" means any state agency, department, bureau, board, commission, institution or other organization of the state government, including district courts. See Sections 14-3-2 and 14-3-15 NMSA 1978.

B. "Approved microphotography system" means a microphotography system that has been approved in writing by the administrator under the provisions of Section 14-3-15 NMSA 1978.

C. "CD-ROM mastering process" means the creation of the first recording (the master) in the compact disk-read only memory replication process.

D. "CD-ROM premastering" see premastering.

E. "Compact disk" means read-only optical disk available in formats for audio, data and other information.

F. "Compact disk-read only memory" means optical disk that is created by a mastering process and used for reading.

G. "Compact disk-write once read many" means an optical disk that is written and then available for reading.

H. "Density" means the light-absorbing or light-reflecting characteristics of a photographic image, filter, etc.; or the number of pixels per square inch.

I. "Disposition" means the final action that puts into effect the results of an appraisal decision for a record series (e.g., transfer to archives or destruction).

J. "Document accountability" means the process whereby original documents are compared against the images produced, so that the film ensures the validity and integrity of the images.

K. "Dots per inch" means the measurement of output device resolution and quality, e.g., number of pixels per inch on display device. Measures the number of dots horizontally and vertically.

L. "Enhancement algorithms" means the set of techniques for processing an image so that the result is visually clearer than the original image.

M. "JPEG" means the specific compressed image file format specified by ISO. [See JPEG acronym]

N. "Imaging" means the process of converting human readable media, such as paper or microfilm, into information that can be stored and retrieved electronically.

O. "Master" (noun) means:

(1) in micrographics, the original microform produced from which duplicates or intermediates can be obtained (ISO); and

(2) in electronic imaging, the first recording, one from which duplicates can be obtained.

P. "Master" (verb) means creating the first recording.

Q. "Microphotography" means the transfer of images onto storage media including but not limited to film, tape, disk, or other information storage techniques that meet the Performance Guidelines for Legal Acceptance of Public Records produced by information technology system technologies pursuant to regulations adopted by the commission of public records. See Section 14-3-2 NMSA 1978.

R. "Microphotography program manager" means the person responsible for the microphotography system program in a state agency.

S. "Microphotography system" means all microphotography equipment, services, policies, procedures and supplies that together create, store and reproduce public records.

T. "Open system" means a system that implements sufficient open specifications for interfaces, services, and supporting formats to enable properly engineered image processing applications that can be ported with minimal changes across a wide range of systems; can inter-operate with other applications on local and remote systems; and can interact with users in a manner that facilitates access and maintenance of public records on such systems.

U. "Open system environment" means the comprehensive set of interfaces, services, and supporting formats, plus user aspects, for portability or interoperability of applications and data.

V. "Optical disk" means the medium that will accept and retain information in the form of marks in a recording layer that can be read with an optical beam. See also compact disk-read only memory, rewritable optical disk and write-once read many optical disk.

W. "Pixel" means the smallest element of a display surface that can be independently assigned color or intensity.

X. "Premaster" means the intermediate recording from which a master will be created.

Y. "Premastering" means the conversion to digital code, the addition of error correction codes and the intelligent preprocessing of the data records. It also includes the phase of optical disk production in which machine-readable and bit-stream data are converted to optical disk.

Z. "Records" means information preserved by any technique in any medium, now known, or later developed, that can be recognized by ordinary human sensory capabilities either directly or with the aid of technology.

AA. "Records custodian" means the statutory head of an agency or his designee.

BB. "Resolution" means the ability of a system to record fine detail, or the measure of that fine detail.

CC. "Scanner" means a device that converts a document into binary (digital) code by detecting and measuring the intensity of light reflected from paper or transmitted through microfilm.

DD. "Tag image file format" means the standardized format for storage of digitalized images, which contains a header or tag that defines the exact data structure of the associated image.

EE. "Traditional microfilm" means the production of traditional microfilm in which source documents are photographed utilizing a camera and images are captured on film.

N.M. Admin. Code § 1.14.2.7

7-29-96, 1-12-98; 1.14.2.1.7 NMAC - Rn, 1 NMAC 3.2.60.1.7 & A, 12-29-00; A, 04-30-02; A, 06-01-06; A, 06-30-09; A, 07-15-10