N.M. Admin. Code § 1.14.2.13

Current through Register Vol. 35, No. 23, December 10, 2024

Section 1.14.2.13 - COM SYSTEM PLAN

A COM plan shall be submitted together with an imaging plan for approval by the state records administrator (see 1.14.2.16 NMAC, imaging system plan.) Agencies with an approved imaging plan on file with the SRCA shall submit the COM plan as an addendum to the imaging plan. The COM system plan shall address each of the elements in this section.

A. purpose of the system;

B. specific goals of the system including the identification of the official copy of record;

C. record series affected as identified in the records retention and disposition schedule;

D. system specifications;

E. schema for indexing;

F. disposition of records (source documents) microfilmed;

G. disposition plan for COM (masters and working copies) when legal retention has been met;

H. off-site storage location of COM masters and re-inspection program and process;

I. system implementation date; and

J. statement certifying requirements specified in 1.14.2.12 NMAC standard for computer output microfilm(COM) have been implemented by the agency.

N.M. Admin. Code § 1.14.2.13

1.14.2.13 NMAC - N, 12-29-00; A, 07-15-03; A, 06/01/06; A, 06-30-09; A, 07-15-10