N.M. Admin. Code § 1.13.5.13

Current through Register Vol. 35, No. 21, November 5, 2024

Section 1.13.5.13 - APPLICATION FOR HISTORICAL RECORDS GRANTS

A. An applicant shall submit one completed application with original signatures and supporting documents and the number of identical copies as specified on the application. An applicant may submit attachments to support its application.

B. The following information shall be included in the application:

(1) applicant information including legal name, data universal numbering system number, address, contact name, phone number and e-mail address (if available);

(2) signature by an individual legally authorized to obligate the applicant;

(3) project title and amount of both the grant request and the proposed match;

(4) applicant's status as defined in Subsection A of 1.13.5.8 NMAC;

(5) a summary statement of no more than 200 words in length that briefly summarizes the nature and purpose of the project proposed for funding;

(6) a project description narrative limited to four pages in length submitted on the form prescribed by the administrator; the narrative shall explain the significance of the material to be affected by the project, the scope of work to be performed and the outcome and impact that the completed project would produce;

(7) the budget and budget narrative for the project submitted on the form prescribed by the administrator;

(8) the project work plan for the project submitted on the form prescribed by the administrator; and

(9) required attachments including:

(a) project work plan;

(b) project budget;

(c) statement demonstrating the applicant's legal custody of the affected records, or written permission from the organization that has legal custody;

(d) collection policy or statement from the affected organization's governing body indicating its commitment to sound practices concerning the historical material included in the project;

(e) a letter from the affected organization's governing body indicating support of the project and continuation of the project's purposes beyond the grant period;

(f) resumes of key personnel;

(g) job descriptions of staff to be hired;

(h) contractor and vendor scopes of work and minimum qualifications; and

(i) cost proposals or quotes from each contractor and vendor.

(10) a non-profit organization must also submit:

(a) a copy of its tax-exempt or 501(c)(3), or equivalent, status;

(b)a copy of certification of its good standing status with the New Mexico secretary of state; and

(c) evidence that it has made provisions for the transfer of its holdings to a like organization or an appropriate repository for public access upon dissolution.

C. Applications shall conform to the following formatting requirements on the project description narrative: size 12 point font in times new roman and minimum one inch margins.

D. Completed applications (original and copies) shall be received by the deadline set forth in the application.

E.Applications that do not comply with these criteria shall be rejected.

N.M. Admin. Code § 1.13.5.13

Adopted by New Mexico Register, Volume XXVI, Issue 13, July 15, 2015, eff. 8/1/2015