N.M. Admin. Code § 1.13.40.17

Current through Register Vol. 35, No. 17, September 10, 2024

Section 1.13.40.17 - REQUIREMENTS FOR INCOMING LOAN AGREEMENT, SRC FORM 97-34

A. This form delineates the conditions for an organization or individual to loan their records to the SRCA. Information contained on the form shall include, but shall not be limited to, the following:

(1) description of documents or collections, including;

(a) title of documents or collections;

(b) date of documents or collections;

(2) terms and conditions of loan agreement; and

(3) term of loan, including;

(a) beginning date of loan; and

(b) termination date of loan

B. This form shall require of the requesting organization the following information:

(1) name of organization or individual;

(2) address of organization or individual;

(3) phone number of organization or individual; and

(4) signature of lender.

C. This form shall require the following signatures from the commission of public records - SRCA:

(1) signature of the archives and historical services division director;

(2) signature of the state records administrator; and

(3) signature of the chairman of the commission of public records.

D. Signatures of the archives and historical services division director and the lending organization or individual signify: an agreement between the two entities to the conditions set forth in this form and are required to be notarized.

E. Signatures of the state records administrator and the chairman of the commission of public records signify approval of the loan agreement.

N.M. Admin. Code § 1.13.40.17

4/15/98, 1.13.40.17 NMAC - Rn, 1 NMAC 3.2.40.5, SRC Form 96-34 & A, 06/30/04