N.M. Admin. Code § 1.13.10.19

Current through Register Vol. 35, No. 21, November 5, 2024

Section 1.13.10.19 - RECORDS LIAISON OFFICER

A. A records liaison officer may be designated by a records custodian to handle the storage, withdrawal and access or transfer of agency records to the state records center.

B. All records liaison officers shall attend the required basic records management training offered by the records management division before they can store, withdraw or access records stored in the state records center.

C. Records liaison officers shall be required to attend additional training when notified by the records management division of changes to records management policies, procedures or rules.

D. The records liaison officer shall be re-appointed annually by the record custodian, using a form approved by the administrator.

E. The form shall include but not be limited to the following: name and signature of the records custodian (agency head or cabinet secretary); name and signature of the records liaison officer; division or bureau (if acceptable); agency code; agency name and mailing address; fiscal year of designation; phone number; fax number and e-mail address.

F. If a records liaison officer leaves the employment of an agency or is released from records management duties, the agency shall immediately notify the records management division regarding the change, and the records custodian shall appoint a new records liaison officer.

G. An agency must have an approved records liaison officer on file with the records management division in order to store, withdraw or access records stored in the state records center.

N.M. Admin. Code § 1.13.10.19

1.13.10.19 NMAC - N, 11/15/2012

Amended, New Mexico Register, Volume XXV, Issue 17, September 15, 2014, eff. 9/3/2014