N.M. Admin. Code § 1.13.10.12

Current through Register Vol. 35, No. 21, November 5, 2024

Section 1.13.10.12 - STORAGE OF PERMANENT PAPER RECORDS

A. Records with a retention of permanent shall include a records index on a form approved by the administrator.

B. A copy of the records index form shall be placed in the storage box. An electronic copy of the records index form shall be submitted with the corresponding storage transmittal form.

C. Records with a retention of permanent are not eligible for storage in the Albuquerque records center. Such requests shall be submitted for storage in the Santa Fe records center.

D. The barcode labels shall be affixed to the records storage boxes prior to delivery to the records center. Barcode labels provided by the records center staff shall be affixed to the records storage boxes prior to delivery. The labels shall be placed two to three-inches below the handle side of the storage box.

N.M. Admin. Code § 1.13.10.12

1.13.10.12 NMAC - Rp, 1 NMAC 3.2.10.1.13, 6/30/2005, Amended, New Mexico Register, Volume XXV, Issue 17, September 15, 2014, eff. 9/3/2014, Adopted by New Mexico Register, Volume XXVI, Issue 22, November 30, 2015, eff. 11/30/2015