N.J. Admin. Code § 8:57A-1.5

Current through Register Vol. 56, No. 9, May 6, 2024

Section 8:57A-1.5 - Health care facility reporting

(a) The administrative officer of every health care facility shall report to the Department every case of cancer or other specified tumorous and precancerous disease when it is initially diagnosed, when the patient is first admitted or treated for any reason in that facility, including admissions and discharges to inpatient or outpatient services, and when subsequent primary cancer is diagnosed in that patient.

(b) A CTR<(R)> shall perform all abstracting work and oversee all case-finding for a health care facility that diagnoses and/or treats 100 or more cancer cases per year.

1. Either the health care facility or an abstract-coding service under contract with the health care facility shall employ the CTR<(R)>; and

2. A health care facility shall notify the NJSCR by e-mail to ops.njscr@doh.nj.gov of the name and contact information for the CTR<(R)>, and of any changes to registry staff or contact information; and

3. A health care facility that contracts with an abstract-coding service shall be responsible for ensuring the abstract-coding service complies with the provisions of this chapter.

(c) The administrative officer of every health care facility shall ensure that the information to be reported, as set forth in (a) above, is submitted electronically using the NAACCR Data Standards for Cancer Registries -- Data Standards and Data Dictionary (Volume II -- Version 16), as amended and supplemented, and includes all required data elements set forth in the NAACCR Data Standards for Cancer Registries--Data Standards and Data Dictionary (Volume II), such as patient identifying information, medical history, cancer treatment, and cancer stage at diagnosis.

(d) Health care facilities may use the NJSCR 2017 Program Manual: Instructions For Health Care Facilities, incorporated herein by reference, as amended and supplemented, for guidance in abstracting and reporting.

(e) Health care facilities that lack adequate internal capabilities to report cases in accordance with the requirements of (b) and (c) above shall contract with the Department or its designee to provide abstracting services.

(f) The Department or its designee shall charge a fee, based upon the fair market value of services, to health care facilities for the provision of services set forth at (e) above.

(g) A health care facility that fails to comply with the provisions of this subchapter shall be liable for a penalty of up to $ 500.00 per unreported case of cancer or other specified tumorous and precancerous disease.

(h) A health care facility that fails to report cases of cancer or other specified tumorous and precancerous diseases electronically shall be liable for a penalty not to exceed $ 1,000 per business day.

N.J. Admin. Code § 8:57A-1.5

Amended by 50 N.J.R. 1893(a), effective 8/20/2018